Executive Assistant to CEO | Board & Strategy Support

Northern Health Authority; Melbourne; On-site; AUD 95,000 - 130,000; Full time

Benefits offered by this job

Health and Wellbeing programs

Flexible workplace and extra leave

Inclusive and culturally safe space

Salary packaging & EAP

Library services for learning and well

Job summary

Northern Health in Melbourne’s rapidly growing northern suburbs is seeking an experienced Executive Assistant to provide high‑level support to the Chief Executive Officer and work closely with the Director of Governance. This role requires coordinating complex calendars, preparing executive documents, supporting Board and Committees, and building strong cross‑functional relationships across NH.

You will handle confidential information with discretion, manage travel, minutes, and communications,

Qualifications

• Experience as an Executive Assistant or senior administrative role supporting C-suite executives.
• Excellent organisational and communication skills with attention to detail.
• Discretion and ability to handle sensitive information.
• Proactive self-starter with ability to anticipate needs and solve problems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Executive Support: Manage CEO schedules, coordinate meetings, and travel arrangements.
• Document Management: Draft, proofread, and prepare reports, briefs, presentations and speeches.
• Liaison: Act as a point of contact between CEO, board, executives and external stakeholders.
• Confidentiality: Handle sensitive information with utmost discretion.
• Calendar & Travel Management: Organise calendar, meetings, and travel logistics.
• Meeting Coordination: Prepare materials, take minutes, and follow up on actions.
• General Office Operations: Ensure efficient functioning of the CEO’s office.

Skills

Executive support

Organisational skills

Communication

Interpersonal skills

Discretion

Proactivity

Tools

Microsoft Office

Job description

Northern Health in Melbourne’s rapidly growing northern suburbs is seeking an experienced Executive Assistant to provide high‑level support to the Chief Executive Officer and work closely with the Director of Governance. This role requires coordinating complex calendars, preparing executive documents, supporting Board and Committees, and building strong cross‑functional relationships across NH.

You will handle confidential information with discretion, manage travel, minutes, and communications,