Executive Assistant – Executive Leadership Team

Mildura Base Public Hospital; Mildura; On-site; AUD 87,000 - 97,000; Full time

Benefits offered by this job

Salary Packaging

Superannuation

Job summary

Mildura Base Public Hospital (MBPH) is seeking an Executive Assistant to join the Executive Leadership Team. Provide high-level, confidential support to allocated executives, managing diaries, meetings, correspondence and reports in a fast-paced regional health service.

You will liaise with senior leaders, stakeholders and cross-portfolio teams to ensure efficient operations and decision-making, while maintaining professionalism, discretion and proactive problem-solving in MBPH’s rural setting.

Qualifications

• Proven experience providing high-level executive or senior management support.
• Exceptional organisational, prioritisation and time management skills.
• Highly developed written and verbal communication skills.
• Strong interpersonal and stakeholder relationship management capability.
• High level of professionalism, confidentiality, integrity and sound judgement.
• Demonstrated initiative, independence and the ability to anticipate needs and resolve issues.
• Advanced proficiency in Microsoft 365 applications.
• Collaborative, adaptable and proactive approach to teamwork.

Responsibilities

• Provide proactive diary, meeting and correspondence management for senior Executives.
• Coordinate Executive meetings, agendas, minutes, action registers and follow-up activities.
• Prepare high-quality reports, briefings, presentations and correspondence.
• Manage confidential and sensitive information with professionalism and discretion.
• Act as a key liaison between Executives, senior managers and internal/external stakeholders.
• Anticipate Executive priorities, coordinate workflows and support organisational initiatives.
• Identify opportunities to improve administrative systems and Executive support.
• Collaborate with other Executive Assistants to ensure continuity and coverage.

Skills

Executive support

Organisation & time management

Written & verbal communication

Stakeholder management

Professionalism & discretion

Initiative & independence

Microsoft 365

Team collaboration

Tools

Microsoft 365

Job description

Status: Full Time, Ongoing

Remuneration: $87,003.80 - $96,570.76 (based on level of experience) + Super + Salary Packaging

Classification: HS4 - HS5

Support leadership. Enable better healthcare. Make a difference.

Mildura Base Public Hospital (MBPH) is seeking a highly capable, proactive and experienced Executive Assistant to join our Executive Leadership Team.

This is an opportunity to work closely with senior healthcare leaders, playing an important role in enabling effective leadership, organisational performance and decision‑making within a dynamic regional health service.

Status: Full Time, Ongoing

Remuneration: $87,003.80 - $96,570.76 (based on level of experience) + Super + Salary Packaging

Classification: HS4 - HS5

Support leadership. Enable better healthcare. Make a difference.

Mildura Base Public Hospital (MBPH) is seeking a highly capable, proactive and experienced Executive Assistant to join our Executive Leadership Team.

This is an opportunity to work closely with senior healthcare leaders, playing an important role in enabling effective leadership, organisational performance and decision‑making within a dynamic regional health service.

About the role

As an Executive Assistant, you will provide high-level, confidential and proactive support to allocated members of the Executive Leadership Team.

Operating in a complex and fast-paced environment, you will be a trusted point of contact, exercising sound judgement, anticipating priorities and independently managing competing demands to support the effective operation of the Executive office.

Your key responsibilities will include:

• Providing proactive diary, meeting and correspondence management for senior Executives.
• Coordinating Executive meetings, agendas, minutes, action registers and follow‑up activities.
• Preparing high‑quality reports, briefings, presentations and correspondence.
• Managing confidential and sensitive information with professionalism, integrity and discretion.
• Acting as a key liaison between Executives, senior managers and internal and external stakeholders.
• Anticipating Executive priorities, coordinating workflows and supporting organisational initiatives.
• Identifying opportunities to improve administrative systems, processes and Executive support.
• Working collaboratively with other Executive Assistants to ensure continuity, consistency and effective coverage of Executive support.

The successful applicant will be allocated to a defined Executive portfolio within MBPH's Executive support structure, with primary responsibility for supporting their allocated Executive Director(s). Executive Assistants also work collaboratively as a coordinated team, providing appropriate cross‑portfolio support and coverage to ensure continuity of Executive services.

About you

You are an organised, resourceful and solutions-focused professional who thrives in a busy environment and takes pride in enabling senior leaders to perform at their best.

You will demonstrate:

• Proven experience providing high-level executive or senior management support.
• Exceptional organisational, prioritisation and time management skills.
• Highly developed written and verbal communication skills.
• Strong interpersonal and stakeholder relationship management capability.
• A high level of professionalism, confidentiality, integrity and sound judgement.
• Demonstrated initiative, independence and the ability to anticipate needs and resolve issues.
• Advanced proficiency in Microsoft 365 applications.
• A collaborative, adaptable and proactive approach, with the ability to work effectively both independently and as part of a team.

Previous experience in healthcare, government or another complex service environment will be highly regarded.

Why join MBPH?

Mildura Base Public Hospital provides a diverse range of acute, subacute, mental health, community and specialist health services to communities across the Northern Mallee region.

Guided by our HEART values, we are committed to creating a respectful, inclusive and collaborative workplace where our people are supported to make a meaningful contribution.

This role offers an opportunity to work alongside senior leaders, contribute to organisational priorities and play an important part in supporting the delivery of contemporary rural and regional healthcare.

Applications close: COB, Monday 19 October 2026