Executive Assistant Chief Medical Officer

Western District Health Service; Hamilton; On-site; AUD 38,000 - 54,000; Full time

Benefits offered by this job

Monthly ADO

Salary packaging

Generous leave

Executive liaison

Diverse role

Team support

Work-life balance

Job summary

Western District Health Service in Hamilton, Victoria, is seeking an experienced Executive Assistant to the Chief Medical Officer on a 10‑month fixed‑term contract. The role provides high‑level executive support and coordinates medical workforce education, inductions and development activities.

You will manage calendars, coordinate meetings, prepare agendas and minutes, and act as a trusted liaison among the executive, clinicians and staff.

Qualifications

• Demonstrated experience supporting executives and providing high-level administrative support.
• Excellent organisational and time management skills.
• Strong verbal and written communication skills.
• Ability to manage competing priorities and meet deadlines.
• High level of professionalism, discretion and confidentiality.
• Experience preparing reports, agendas, minutes and correspondence.
• Strong Microsoft Office and computer skills.

Responsibilities

• Provide executive support: calendar management, meetings, agendas, minutes, and correspondence.
• Governance & Administration: policy review, risk management and reporting.
• Medical Workforce Education: coordinate inductions, rotations and education activities.
• Communication & Stakeholder Engagement: liaise with staff, leaders and external stakeholders.
• Project & Process Support: assist with projects and continuous improvement.

Skills

Executive support

Organisational skills

Time management

Verbal communication

Written communication

Confidentiality

Reports & minutes

MS Office

Team collaboration

Continuous improvement

Driver's license

Tools

Microsoft Office

Job description

Executive Assistant Chief Medical Officer

Western District Health Service – Hamilton VIC

Executive Assistant Chief Medical Officer

Medical Services | Western District Health Service

• Fixed Term Full Time | 10 Month Contract
• 80 hours per fortnight with a Monthly ADO
• Hamilton, Victoria
• $33.38 per hour + Super + Salary Packaging Benefits
• Join a values-driven organisation supporting executive leadership and medical workforce education across a growing rural health service

Make a real impact behind the scenes

Western District Health Service is seeking a highly organised and proactive Executive Assistant Chief Medical Officer to join our Medical Services team on a 10-month fixed-term basis.

This diverse and rewarding role provides executive support to the Chief Medical Officer while also playing an important role in coordinating education, orientation and development activities for our medical workforce. You'll work closely with executive leaders, visiting medical officers, the Learning & Capability team and stakeholders across the organisation to ensure smooth operations and exceptional support.

If you enjoy variety, thrive in a fast-paced environment and take pride in helping leaders and teams succeed, we'd love to hear from you.

What You'll Be Doing

Executive Support

Provide comprehensive executive support including calendar management, meeting coordination, agenda preparation, minute taking, correspondence management and prioritisation of key activities.

Governance & Administration

Support governance, policy review, risk management activities and organisational reporting requirements while ensuring administrative processes operate efficiently.

Medical Workforce Education

Coordinate medical workforce inductions, rotations and education activities in partnership with the Learning & Capability team, contributing to positive learning experiences and outcomes.

Communication & Stakeholder Engagement

Facilitate communication between medical staff, executive leadership, internal departments and external stakeholders while maintaining strong professional relationships.

Project & Process Support

Provide administrative support for projects, service development initiatives and continuous improvement activities across the Medical Services portfolio.

What You Bring

• Demonstrated experience supporting executives and providing high-level administrative support
• Excellent organisational and time management skills
• Strong verbal and written communication skills
• Ability to manage competing priorities and meet deadlines
• High level of professionalism, discretion and confidentiality
• Experience preparing reports, agendas, minutes and correspondence
• Strong Microsoft Office and computer skills
• Ability to work collaboratively across teams and departments
• Demonstrated initiative and commitment to continuous improvement
• Current Driver's Licence
• NDIS Worker Screening Check
• Working With Children Check
• Rights to work in Australia

Why Join Western District Health Service?

About Us

At Western District Health Service, we pride ourselves on our strong teamwork and our shared commitment to providing person-centred, high-quality healthcare to communities across the Southern Grampians and Glenelg regions. We encourage and celebrate diversity, inclusion and accessibility and are dedicated to living our values of Integrity, Innovation, Collaboration, Accountability, Respect and Empathy.

Discover Life in Hamilton

Hamilton offers an outstanding regional lifestyle with affordable living, excellent schools, modern facilities and easy access to the Grampians National Park and Victoria's spectacular southwest coastline.

To learn more about WDHS, visit: https://wdhs.net/v2/about-us/

To explore the region, visit: https://wdhs.net/v2/home/careers/community-information/

What We Offer

• Monthly Accrued Day Off (ADO)
• Salary packaging benefits
• Generous leave entitlements
• Opportunity to work closely with executive leadership
• Diverse role spanning executive support and medical workforce education
• Supportive and collaborative team environment
• Meaningful work within a respected rural health service
• Excellent work-life balance in a welcoming regional community

Interested?

For more information, view the Position Description: Link

For a confidential discussion, contact Sophie Ping on 03 5551 8*** or ***********@wdhs.net

Western District Health Service is proud to be an Equal Opportunity Employer, committed to fostering a diverse, inclusive and culturally safe workplace where everyone feels valued and respected.

We encourage applications from Aboriginal and Torres Strait Islander peoples, members of the LGBTIQA+ community, people from culturally and linguistically diverse backgrounds, and people living with disability.

If you require support or adjustments during the recruitment process, please contact our People & Capability team on *******@wdhs.net.

Successful applicants will be required to hold or obtain the relevant mandatory checks and meet WDHS compliance requirements as a condition of employment.