Strategic Executive Assistant to Senior Leaders

Mercy Health; Richmond Shire; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work arrangements

Job summary

Mercy Health is seeking a highly organised Senior Leadership Support Officer to support the Chief Clinical Officer and General Manager - Client Services & Marketing. Based at our Head Office in Richmond, this fixed term role until May 2027 offers exposure to strategic operations within the Healthy Ageing division and occasional support for other leaders.

You will provide high-level secretarial support, full diary management, travel, meeting coordination, and preparation of reports, presentations

Qualifications

• Demonstrated experience assisting senior management to maximise their value to the Organisation.
• Understanding of large and complex organisations and organisational cultures.
• Outstanding administration and organisational skills.

Responsibilities

• Provide high-level secretarial and administrative support to senior executives.
• Full diary management for two senior leaders, travel arrangements, and meeting coordination.
• Prepare professional documents including reports, presentations, and correspondence.
• Take accurate meeting minutes and follow up on action items.
• Maintain confidentiality and discretion in handling sensitive information.
• Support divisional projects and initiatives as directed.
• Responsible for organising offsite meetings (small and large), sometime over multiple days
• Assistance with inbox management for 2 leaders
• Process and management of credit card and invoice expenses

Skills

Diary management

Secretarial support

Meeting coordination

Microsoft Office

Communication skills

Confidential information handling

Time management

Travel arrangements

Minutes taking

Presentation preparation

Tools

Microsoft Office Suite

Job description

Mercy Health is seeking a highly organised Senior Leadership Support Officer to support the Chief Clinical Officer and General Manager - Client Services & Marketing. Based at our Head Office in Richmond, this fixed term role until May 2027 offers exposure to strategic operations within the Healthy Ageing division and occasional support for other leaders.

You will provide high-level secretarial support, full diary management, travel, meeting coordination, and preparation of reports, presentations