Executive Assistant to Leadership — Healthcare HR & Operations

Healthscope Hospitals; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Melbourne Clinic in Richmond is part of Healthscope Hospitals and is seeking an experienced Executive Assistant to join a busy executive team. You will provide comprehensive administrative support, coordinate meetings, manage calendars, assist with HR tasks and payroll, and deliver excellent patient service in a collaborative, professional environment.

We value strong organisational skills, the ability to multitask across a hospital setting, and a proactive, friendly approach to internal and

Qualifications

• Demonstrated experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting executives in a complex organisation.
• Strong organisational and time management skills with the ability to multitask and work within a busy team.
• Excellent interpersonal and communication skills.
• Works well independently and within a team.
• Computer skills in MS Office (Outlook, Word and Excel).
• Flexible to work a variety of shifts - early/late shifts & weekend work.

Responsibilities

• Provide administrative support in areas including secretarial assistance to the Executive Team, reception and patient enquiry duties, data collection, reporting and billing tasks, and coordinating meetings, agendas and minutes.
• Manage diary appointments, travel and meeting bookings for appointed executives.
• Conduct HR administration tasks including employee contracts, visa co-ordination and employee onboarding.
• Maintain HR file management and upkeep.
• Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution.

Skills

Executive support

Office administration

Communication skills

Multitasking

Tools

MS Office

Job description

The Melbourne Clinic in Richmond is part of Healthscope Hospitals and is seeking an experienced Executive Assistant to join a busy executive team. You will provide comprehensive administrative support, coordinate meetings, manage calendars, assist with HR tasks and payroll, and deliver excellent patient service in a collaborative, professional environment.

We value strong organisational skills, the ability to multitask across a hospital setting, and a proactive, friendly approach to internal and