Senior Executive Assistant – Clinical Operations

West Gippsland Healthcare Group; Warragul; On-site; AUD 69,000 - 80,000; Full time

Benefits offered by this job

Flexible working arrangements

Salary packaging

Free Parking

Employee assistance program

Job summary

West Gippsland Healthcare Group in Warragul, VIC is seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Director of Clinical Operations, Chief Medical Officer, and Deputy Directors of Clinical Operations.

You will manage multiple diaries, coordinate meetings, prepare agendas and minutes, and help ensure day-to-day operations run smoothly while maintaining confidentiality.

Qualifications

• Experience in executive and administration support
• Capacity to work with little supervision
• Experience juggling multiple priorities and deadlines
• Experience working with more than one manager
• Experience supporting governance processes
• Minute taking

Responsibilities

• Coordinate multiple complex diaries for senior leaders
• Manage meetings, prepare agendas and minutes
• Deliver high-level administrative support to the Executive Director of Clinical Operations
• Support governance processes and ensure confidentiality in day-to-day operations

Skills

Diary management

Meeting coordination

Minute taking

Governance support

Microsoft 365

Adobe Acrobat

Communication

Discretion

Education

Admin/Business qualification

Tools

Microsoft 365

Adobe Acrobat

Job description

West Gippsland Healthcare Group in Warragul, VIC is seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Director of Clinical Operations, Chief Medical Officer, and Deputy Directors of Clinical Operations.

You will manage multiple diaries, coordinate meetings, prepare agendas and minutes, and help ensure day-to-day operations run smoothly while maintaining confidentiality.