Medical Workforce Officer Recruitment & Contracts

Western District Health Service; Hamilton; On-site; AUD 73,000 - 81,000; Full time

Benefits offered by this job

Salary packaging benefits

Generous leave accruals

Supportive team environment

Job summary

Western District Health Service is seeking a Medical Workforce Officer – Recruitment & Contracts to join the Medical Workforce Team on a fixed-term 10-month contract in Hamilton, Victoria.

The role oversees recruitment, onboarding, contracts, and compliance for medical professionals, coordinating visa processes and credentialing while supporting workforce planning and stakeholder engagement.

Qualifications

• Qualifications in Business Management, Administration, Human Resources or a related discipline.
• Experience in recruitment, workforce administration, contract management or a similar role.
• Experience managing recruitment processes and employment contracts.
• Strong organisational and administrative capabilities.
• Excellent written, verbal and interpersonal communication skills.
• High attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Discretion with confidential information.

Responsibilities

• Oversee recruitment and employment contract processes for medical professionals, ensuring a smooth, professional and compliant candidate experience.
• Manage employment contracts, compliance requirements and employee records, ensuring accuracy and adherence to legislative and organisational requirements.
• Coordinate visa processes, workforce compliance and credentialing activities for medical professionals across WDHS.
• Collaborate with People & Capability, medical staff, health services, training organisations and partner agencies to support workforce planning and recruitment outcomes.
• Act as the first point of contact for recruitment, contract and compliance enquiries from medical workforce employees and stakeholders.
• Contribute to workforce improvement initiatives, process reviews and service enhancements that strengthen recruitment, onboarding and workforce management practices.

Skills

Recruitment experience

Organisational skills

Communication skills

Attention to detail

Stakeholder engagement

Discretion with information

Prioritisation

Microsoft 365 proficiency

Education

Business/Administration/HR qualification

Tools

Microsoft 365

Workforce systems

Job description

Medical Workforce Officer – Recruitment & Contracts

Medical Workforce Team | Western District Health Service

• Fixed Term Full Time | 10 Month Contract
• 80 hours per fortnight with a Monthly Accrued Day Off (ADO)
• Hamilton, Victoria
• $37.22 per hour + Superannuation
• Join a collaborative team supporting the recruitment, onboarding and retention of medical professionals across WDHS

Help shape the future of our medical workforce

Western District Health Service is seeking an organised and proactive Medical Workforce Officer – Recruitment & Contracts to join our Medical Workforce Team on a 10-month fixed term contract.

This key role supports the attraction, recruitment, onboarding, compliance and contract management of medical professionals across the organisation. Working closely with the Chief Medical Officer, People & Capability and external workforce agencies, you will help ensure WDHS continues to attract and retain a high-quality medical workforce to support healthcare delivery across our region.

This is an excellent opportunity for a recruitment, HR or workforce professional who enjoys building relationships, working with complex processes and making a meaningful contribution to healthcare outcomes.

What You'll Be Doing

Recruitment & Onboarding

Oversee recruitment and employment contract processes for medical professionals, ensuring a smooth, professional and compliant candidate experience.

Contract Management & Compliance

Manage employment contracts, compliance requirements and employee records, ensuring accuracy and adherence to legislative and organisational requirements.

Coordinate visa processes, workforce compliance and credentialing activities for medical professionals across WDHS.

Stakeholder Engagement

Work collaboratively with People & Capability, medical staff, health services, training organisations and partner agencies to support workforce planning and recruitment outcomes.

Workforce Support

Act as the first point of contact for recruitment, contract and compliance enquiries from medical workforce employees and stakeholders.

Contribute to workforce improvement initiatives, process reviews and service enhancements that strengthen recruitment, onboarding and workforce management practices.

What You Bring

• Qualifications in Business Management, Administration, Human Resources or a related discipline
• Demonstrated experience in recruitment, workforce administration, contract management or a similar role
• Experience managing recruitment processes and employment contracts
• Strong organisational and administrative capabilities
• Excellent written, verbal and interpersonal communication skills
• High level of attention to detail and accuracy
• Ability to manage competing priorities and meet deadlines
• Ability to handle confidential information with professionalism and discretion
• Strong stakeholder engagement and relationship-building skills
• Proficiency in Microsoft 365 applications and workforce systems
• Current Driver's Licence
• Current Police Check (or willingness to obtain)
• Rights to work in Australia

Why Join Western District Health Service?

About Us

At Western District Health Service, we are committed to delivering high-quality, person-centred healthcare to communities across the Southern Grampians and Glenelg regions.

Working within our Medical Workforce Team, you'll join an organisation known for its collaborative culture, strong community connections and commitment to workforce excellence.

We are proud to foster a diverse, inclusive and accessible workplace guided by our values of Integrity, Innovation, Collaboration, Accountability, Respect and Empathy.

Discover Life in Hamilton

Hamilton offers an exceptional regional lifestyle with affordable living, excellent schools, modern sporting facilities and easy access to the Grampians National Park and Victoria's stunning southwest coastline.

What We Offer

• Fixed-term full-time employment for 10 months
• Monthly Accrued Day Off (ADO)
• Salary packaging benefits
• Generous leave accruals
• Opportunity to specialise in medical workforce recruitment and management
• Supportive and collaborative team environment
• Meaningful work within a respected rural health service
• Excellent work-life balance in a welcoming regional community

Applications will be reviewed as received. Early applications are encouraged.

Western District Health Service is proud to be an Equal Opportunity Employer, committed to fostering a diverse, inclusive and culturally safe workplace where everyone feels valued and respected.

We encourage applications from Aboriginal and Torres Strait Islander peoples, members of the LGBTIQA+ community, people from culturally and linguistically diverse backgrounds, and people living with disability.

If you require support or adjustments during the recruitment process, please contact our People & Culture team on ****************.

Successful applicants will be required to hold or obtain the relevant mandatory checks and meet WDHS compliance requirements as a condition of employment.