Executive Assistant to the Leadership Team – Healthcare

Mildura Base Public Hospital; Mildura; On-site; AUD 87,000 - 97,000; Full time

Benefits offered by this job

Salary Packaging

Superannuation

Job summary

Mildura Base Public Hospital (MBPH) is seeking an Executive Assistant to join the Executive Leadership Team. Provide high-level, confidential support to allocated executives, managing diaries, meetings, correspondence and reports in a fast-paced regional health service.

You will liaise with senior leaders, stakeholders and cross-portfolio teams to ensure efficient operations and decision-making, while maintaining professionalism, discretion and proactive problem-solving in MBPH’s rural setting.

Qualifications

• Proven experience providing high-level executive or senior management support.
• Exceptional organisational, prioritisation and time management skills.
• Highly developed written and verbal communication skills.
• Strong interpersonal and stakeholder relationship management capability.
• High level of professionalism, confidentiality, integrity and sound judgement.
• Demonstrated initiative, independence and the ability to anticipate needs and resolve issues.
• Advanced proficiency in Microsoft 365 applications.
• Collaborative, adaptable and proactive approach to teamwork.

Responsibilities

• Provide proactive diary, meeting and correspondence management for senior Executives.
• Coordinate Executive meetings, agendas, minutes, action registers and follow-up activities.
• Prepare high-quality reports, briefings, presentations and correspondence.
• Manage confidential and sensitive information with professionalism and discretion.
• Act as a key liaison between Executives, senior managers and internal/external stakeholders.
• Anticipate Executive priorities, coordinate workflows and support organisational initiatives.
• Identify opportunities to improve administrative systems and Executive support.
• Collaborate with other Executive Assistants to ensure continuity and coverage.

Skills

Executive support

Organisation & time management

Written & verbal communication

Stakeholder management

Professionalism & discretion

Initiative & independence

Microsoft 365

Team collaboration

Tools

Microsoft 365

Job description

Mildura Base Public Hospital (MBPH) is seeking an Executive Assistant to join the Executive Leadership Team. Provide high-level, confidential support to allocated executives, managing diaries, meetings, correspondence and reports in a fast-paced regional health service.

You will liaise with senior leaders, stakeholders and cross-portfolio teams to ensure efficient operations and decision-making, while maintaining professionalism, discretion and proactive problem-solving in MBPH’s rural setting.