Strategic EA to Director, Works & Infrastructure

Kangaroo Island Council; Kingscote; Vor Ort; AUD 85.000 - 110.000; Vollzeit

Zusammenfassung

Kangaroo Island Council seeks an experienced Executive Assistant to support the Director Works and Infrastructure. The role manages the Director's office, correspondence, diary and administrative workflows, providing high-level executive support to leadership and governance teams.

It also coordinates budgeting, reporting, procurement and WHS systems, and ensures council administration runs smoothly with timely, accurate documentation and clear decision pathways.

Qualifikationen

• Advanced judgement and triage: sort incoming matters quickly and route to the responsible officer.
• Advanced executive support and prioritisation: manage the Director's diary, inbox, deadlines and action register.
• Advanced written communication: draft letters, briefing notes, minutes and reports.
• Advanced integrity and discretion: handle confidential, personnel and community matters sensitively.
• Advanced meeting and document coordination: run council and leadership team paperwork.
• Proficient stakeholder and relationship management: build trust with elected Members and internal teams.
• Proficient governance and policy administration: apply local government policies and delegations.
• Proficient financial and procurement administration: raise requisitions and track budgets.
• Proficient digital and information management: use Microsoft 365 and related systems with accuracy.
• Current National Police Check and SA driver's licence (Class C).

Aufgaben

• Ensure matters are resolved at the right level of the organisation.
• Produce accurate, timely, plain-English correspondence consistent with Council policy.
• Deliver departmental reports, agendas, minutes and actions on time.
• Manage requisitions, invoices and grant records and route to the correct delegate.
• Capture records and track customer requests to closure.
• Coordinate input to IAMPs, Annual Business Plan, Budget and Annual Report.
• Build effective working relationships with Elected Members and progress associations.
• Ensure department administration runs smoothly and processes improve.
• Report hazards, incidents and WHS system administration and staff training tracking.

Kenntnisse

Judgement & triage

Executive support

Written communication

Integrity & discretion

Meeting coordination

Stakeholder management

Governance & policy

Financial & procurement

Digital information management

Police check & licence

Tools

Microsoft 365

Jobbeschreibung

Kangaroo Island Council seeks an experienced Executive Assistant to support the Director Works and Infrastructure. The role manages the Director's office, correspondence, diary and administrative workflows, providing high-level executive support to leadership and governance teams.

It also coordinates budgeting, reporting, procurement and WHS systems, and ensures council administration runs smoothly with timely, accurate documentation and clear decision pathways.