Executive Assistant - Infrastructure

Shire of Cook; Cooktown; On-site; AUD 86,000 - 105,000; Full time

Job summary

Cook Shire Council is seeking a proactive Executive Assistant to support the Director Infrastructure in Cooktown, Queensland. You will manage the director’s diary, coordinate meetings and travel, and prepare critical documents and reports to keep projects and approvals on track.

In this role you’ll liaise with staff, contractors and government partners, contribute to capital works planning, and identify ways to improve systems and workflows while handling confidential information with discretion.

Qualifications

• Demonstrated experience providing high-level administrative or executive assistance to senior management in a complex organisation.
• Strong written and verbal communication skills.
• Excellent organisational skills with attention to detail and ability to work with minimal supervision.
• Confidence using Microsoft Office and ability to learn new systems quickly.
• Understanding of governance, confidentiality, compliance and procedural requirements.
• Proactive, solutions-focused approach with sound judgement and collaboration skills.

Responsibilities

• Keeping things on track: Proactively managing the Director's diary, meetings, travel arrangements, competing priorities and deadlines.
• Getting the details right: Preparing and reviewing executive correspondence, reports, briefing notes, presentations and other important documents.
• Connecting the dots: Coordinating approvals, tracking actions and following up outstanding matters to keep work progressing.
• Helping deliver the big picture: Assisting with Directorate reporting, capital works and infrastructure planning, project coordination and stakeholder consultation.
• Building strong relationships: Liaising with Council staff, contractors, consultants, government agencies and the public.
• Making things better: Identifying opportunities to improve administrative processes, workflows and systems.
• Handling sensitive matters with confidence: Exercising discretion, maintaining confidentiality and ensuring information is accurate and appropriately managed.

Skills

Executive support

Communication skills

Organisation

Microsoft Office

Governance & compliance

Proactive / solutions-focused

Job description

Executive Assistant - Infrastructure Are you an organised, proactive professional who is ready for a career where your skills make a real difference to your community?. Join Cook Shire Council and play a key role in keeping one of Cape York's essential service directorates running smoothly! Working closely with the Director Infrastructure, you’ll be at the centre of the action — helping coordinate priorities, manage critical information and keep projects, plans and decisions on track. This is much more than an administration role. It’s an opportunity to take ownership, exercise initiative and contribute to the delivery of infrastructure and services that matter to our communities.

What you'll be doing

• Keeping things on track: Proactively managing the Director's diary, meetings, travel arrangements, competing priorities and deadlines.
• Getting the details right: Preparing and reviewing executive correspondence, reports, briefing notes, presentations and other important documents.
• Connecting the dots: Coordinating approvals, tracking actions and following up outstanding matters to keep work progressing.
• Helping deliver the big picture: Assisting with Directorate reporting, capital works and infrastructure planning, project coordination and stakeholder consultation.
• Building strong relationships: Liaising professionally with Council staff, contractors, consultants, government agencies and members of the public.
• Making things better: Identifying opportunities to improve administrative processes, workflows and systems.
• Handling sensitive matters with confidence: Exercising discretion, maintaining confidentiality and ensuring information is accurate and appropriately managed.

What we're looking for

• Demonstrated experience providing high-level administrative or executive assistance to senior management in a complex organisation.
• Strong written and verbal communication skills, with experience preparing and coordinating reports, correspondence and executive documentation.
• Excellent organisational skills, attention to detail and the ability to work with minimal supervision.
• Confidence using Microsoft Office and the ability to learn new systems quickly.
• An understanding of governance, confidentiality, compliance and procedural requirements.
• A proactive, solutions-focused approach, sound judgement and the ability to work collaboratively with a diverse range of people.

Why join Cook Shire Council?

At Cook Shire Council, our people help shape the future of our region. We value our employees, encourage professional development and are committed to an inclusive workplace where people can grow and thrive.

SUMMARY & CONDITIONS OF EMPLOYMENT

Job reference CSC206 Position: Executive Assistant - Infrastructure Location: Council's Depot Administration Office - 31 Charlotte Street, Cooktown Tenure: Full Time. Remuneration: Queensland Local Government Industry (Stream A: Division 2, Section 1) Award – State 2017 Level 5 $95,367 per annum Leave Entitlements: 5 weeks annual leave per annum 15 days personal leave per annum 9 day fortnight Superannuation: 12% Superannuation contributions Cook Shire Council is an equal opportunity employer and encourages a diverse workplace. Indigenous community members and women are strongly encouraged to apply. Council reserves the right to close applications prior to the advertised closing date if a suitable candidate is identified. All applications are assessed on merit.