Strategic Executive Assistant – Infrastructure Director

Shire of Cook; Cooktown; On-site; AUD 86,000 - 105,000; Full time

Job summary

Cook Shire Council is seeking a proactive Executive Assistant to support the Director Infrastructure in Cooktown, Queensland. You will manage the director’s diary, coordinate meetings and travel, and prepare critical documents and reports to keep projects and approvals on track.

In this role you’ll liaise with staff, contractors and government partners, contribute to capital works planning, and identify ways to improve systems and workflows while handling confidential information with discretion.

Qualifications

• Demonstrated experience providing high-level administrative or executive assistance to senior management in a complex organisation.
• Strong written and verbal communication skills.
• Excellent organisational skills with attention to detail and ability to work with minimal supervision.
• Confidence using Microsoft Office and ability to learn new systems quickly.
• Understanding of governance, confidentiality, compliance and procedural requirements.
• Proactive, solutions-focused approach with sound judgement and collaboration skills.

Responsibilities

• Keeping things on track: Proactively managing the Director's diary, meetings, travel arrangements, competing priorities and deadlines.
• Getting the details right: Preparing and reviewing executive correspondence, reports, briefing notes, presentations and other important documents.
• Connecting the dots: Coordinating approvals, tracking actions and following up outstanding matters to keep work progressing.
• Helping deliver the big picture: Assisting with Directorate reporting, capital works and infrastructure planning, project coordination and stakeholder consultation.
• Building strong relationships: Liaising with Council staff, contractors, consultants, government agencies and the public.
• Making things better: Identifying opportunities to improve administrative processes, workflows and systems.
• Handling sensitive matters with confidence: Exercising discretion, maintaining confidentiality and ensuring information is accurate and appropriately managed.

Skills

Executive support

Communication skills

Organisation

Microsoft Office

Governance & compliance

Proactive / solutions-focused

Job description

Cook Shire Council is seeking a proactive Executive Assistant to support the Director Infrastructure in Cooktown, Queensland. You will manage the director’s diary, coordinate meetings and travel, and prepare critical documents and reports to keep projects and approvals on track.

In this role you’ll liaise with staff, contractors and government partners, contribute to capital works planning, and identify ways to improve systems and workflows while handling confidential information with discretion.