Strategic CEO Assistant | AI-Enhanced Productivity

Assistant Sydney; Sydney; On-site; AUD 120,000 - 160,000; Full time

Job summary

Assistant Sydney is seeking an experienced Executive Assistant to partner with the CEO in a high-trust, high-impact role within a dynamic organisation. You will shield the CEO’s time, triage priorities and coordinate governance processes, working with the Executive Leadership Team and Board across domestic and international contexts.

The role emphasises autonomy, discretion and leveraging technology including AI to enhance productivity and efficiency in a fast-paced corporate environment.

Qualifications

• Senior Executive Assistant experience in a complex corporate environment.
• Exceptional prioritisation and gatekeeping with commercial judgement.
• Discretion and integrity in handling confidential matters.
• Strong engagement with senior executives, Board and external stakeholders.
• Polished written and verbal communication for executive docs and minutes.
• Experience using Microsoft 365 and AI tools to enhance productivity.

Responsibilities

• Act as trusted partner and gatekeeper to the CEO, managing competing priorities and protecting time.
• Manage the CEO's diary and ensure preparation with agendas, papers and briefing materials.
• Coordinate domestic and international travel and detailed itineraries.
• Lead Executive Leadership Team meeting cadence, agendas and minutes; track decisions and actions.
• Manage governance papers, approvals, deadlines and submissions with senior stakeholders.
• Provide leadership across the EA and admin network to foster collaboration and accountability.
• Leverage Microsoft 365 and AI tools to improve workflows and productivity.

Skills

Executive support

Gatekeeping

Diary management

Stakeholder management

Communications

Microsoft 365

AI tools

Tools

Microsoft 365

AI tools

Job description

Assistant Sydney is seeking an experienced Executive Assistant to partner with the CEO in a high-trust, high-impact role within a dynamic organisation. You will shield the CEO’s time, triage priorities and coordinate governance processes, working with the Executive Leadership Team and Board across domestic and international contexts.

The role emphasises autonomy, discretion and leveraging technology including AI to enhance productivity and efficiency in a fast-paced corporate environment.