Strategic Executive Assistant: Governance & AI-Driven Ops

CBRE Group, Inc.; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

CBRE Group, Inc. in Sydney is seeking an experienced Executive Assistant to support the CEO, COO and People Director for Pacific.

You’ll help shape how a leadership team operates, manage calendars, travel and events, and coordinate critical activities with professionalism and discretion. You’ll partner with senior leaders across Australia, New Zealand and offshore teams, acting as a central point of coordination in a fast-moving environment, driving efficiency through Microsoft 365, automation

Qualifications

• Experience supporting multiple senior executives or C-suite leaders.
• Strong diary, travel, meeting and stakeholder management capability.
• Excellent judgement and discretion when handling sensitive information.
• A proactive, organised and solutions-focused approach.
• Comfortable working independently while managing changing priorities.

Responsibilities

• Manage complex executive calendars, meetings and travel arrangements.
• Coordinate Executive Committee and leadership meetings, including agendas, papers, minutes and actions.
• Prepare presentations, briefing packs, correspondence and executive-ready documentation.
• Process expenses, reconciliations, invoices and approvals accurately and on time.
• Coordinate leadership events, conferences and major Pacific initiatives including Circle of Excellence activities.
• Build strong relationships across leaders, stakeholders, EAs and service teams.
• Identify opportunities to streamline administration through Microsoft 365, automation and approved AI tools.
• Drive tasks through CBRE's matrixed organisation and ensure follow-through on actions.

Skills

Executive support

Diary management

Stakeholder management

Microsoft 365

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

CBRE Group, Inc. in Sydney is seeking an experienced Executive Assistant to support the CEO, COO and People Director for Pacific.

You’ll help shape how a leadership team operates, manage calendars, travel and events, and coordinate critical activities with professionalism and discretion. You’ll partner with senior leaders across Australia, New Zealand and offshore teams, acting as a central point of coordination in a fast-moving environment, driving efficiency through Microsoft 365, automation