Executive Assistant to CEO

Assistant Sydney; Sydney; Presencial; AUD 120.000 - 160.000; Jornada completa

Descripción de la vacante

Assistant Sydney is seeking an experienced Executive Assistant to partner with the CEO in a high-trust, high-impact role within a dynamic organisation. You will shield the CEO’s time, triage priorities and coordinate governance processes, working with the Executive Leadership Team and Board across domestic and international contexts.

The role emphasises autonomy, discretion and leveraging technology including AI to enhance productivity and efficiency in a fast-paced corporate environment.

Formación

• Senior Executive Assistant experience in a complex corporate environment.
• Exceptional prioritisation and gatekeeping with commercial judgement.
• Discretion and integrity in handling confidential matters.
• Strong engagement with senior executives, Board and external stakeholders.
• Polished written and verbal communication for executive docs and minutes.
• Experience using Microsoft 365 and AI tools to enhance productivity.

Responsabilidades

• Act as trusted partner and gatekeeper to the CEO, managing competing priorities and protecting time.
• Manage the CEO's diary and ensure preparation with agendas, papers and briefing materials.
• Coordinate domestic and international travel and detailed itineraries.
• Lead Executive Leadership Team meeting cadence, agendas and minutes; track decisions and actions.
• Manage governance papers, approvals, deadlines and submissions with senior stakeholders.
• Provide leadership across the EA and admin network to foster collaboration and accountability.
• Leverage Microsoft 365 and AI tools to improve workflows and productivity.

Conocimientos

Executive support

Gatekeeping

Diary management

Stakeholder management

Communications

Microsoft 365

AI tools

Herramientas

Microsoft 365

AI tools

Descripción del empleo

An exciting opportunity exists for an experienced Executive Assistant to partner with the CEO of a highly regarded, dynamic and complex organisation.

This is a high-trust, high-impact position within a fast-paced corporate environment, requiring an individual who can operate with considerable autonomy, judgement and discretion. Acting as a genuine extension of the CEO, you will play a critical role in protecting their time and focus, managing competing priorities and ensuring key decisions, commitments and actions are progressed with discipline.

Working closely with the Executive Leadership Team, Board members and senior stakeholders across the business, you will also take ownership of executive coordination, governance processes and the broader assistant network.

This is an opportunity for a sophisticated, forward-thinking EA who enjoys operating beyond traditional executive support and is passionate about leveraging technology and AI to improve the way business is done.

The Responsibility

• Act as a trusted partner and gatekeeper to the CEO, confidently managing competing priorities, triaging requests and protecting their time and attention.
• Proactively manage a complex executive diary, ensuring the CEO is well prepared for meetings, commitments and travel, with all relevant agendas, papers and briefing materials coordinated in advance.
• Coordinate domestic and international travel arrangements, accommodation and detailed itineraries, ensuring seamless execution and follow-through.
• Own the Executive Leadership Team meeting cadence, coordinating agendas, papers and minutes, while tracking key decisions and actions through to completion.
• Coordinate executive and Board governance requirements, working closely with senior stakeholders to manage papers, approvals, deadlines and relevant submissions.
• Provide broader leadership across the EA and administrative network, fostering collaboration, consistency and accountability while building strong relationships across the business.
• Leverage Microsoft 365 and AI tools to improve executive support, streamline workflows and identify opportunities to enhance productivity and efficiency

The Opportunity

An exciting opportunity exists for an experienced Executive Assistant to partner with the CEO of a highly regarded, dynamic and complex organisation.

This is a high-trust, high-impact position within a fast-paced corporate environment, requiring an individual who can operate with considerable autonomy, judgement and discretion. Acting as a genuine extension of the CEO, you will play a critical role in protecting their time and focus, managing competing priorities and ensuring key decisions, commitments and actions are progressed with discipline.

Working closely with the Executive Leadership Team, Board members and senior stakeholders across the business, you will also take ownership of executive coordination, governance processes and the broader assistant network.

This is an opportunity for a sophisticated, forward-thinking EA who enjoys operating beyond traditional executive support and is passionate about leveraging technology and AI to improve the way business is done.

The Responsibility

• Act as a trusted partner and gatekeeper to the CEO, confidently managing competing priorities, triaging requests and protecting their time and attention.
• Proactively manage a complex executive diary, ensuring the CEO is well prepared for meetings, commitments and travel, with all relevant agendas, papers and briefing materials coordinated in advance.
• Coordinate domestic and international travel arrangements, accommodation and detailed itineraries, ensuring seamless execution and follow-through.
• Own the Executive Leadership Team meeting cadence, coordinating agendas, papers and minutes, while tracking key decisions and actions through to completion.
• Coordinate executive and Board governance requirements, working closely with senior stakeholders to manage papers, approvals, deadlines and relevant submissions.
• Provide broader leadership across the EA and administrative network, fostering collaboration, consistency and accountability while building strong relationships across the business.
• Leverage Microsoft 365 and AI tools to improve executive support, streamline workflows and identify opportunities to enhance productivity and efficiency

The Expertise

• Demonstrated experience as a senior Executive Assistant supporting a CEO, Managing Director or equivalent executive within a complex corporate environment.
• Exceptional prioritisation, gatekeeping and organisational skills, with strong commercial judgement and the ability to anticipate needs, manage competing priorities and think several steps ahead.
• Highly accountable and detail-oriented, with exceptional discretion, integrity and judgement when handling confidential and commercially sensitive matters.
• Confident engaging with senior executives, Board members and external stakeholders, with the ability to influence, coordinate and build relationships without formal authority.
• Excellent written and verbal communication skills, including the ability to prepare polished executive correspondence, presentations, briefing materials and high-quality meeting minutes.
• Demonstrated confidence and capability using Microsoft 365 and AI tools to improve workflows, synthesise information and enhance executive productivity.
• A proactive, solutions-focused approach, comfortable operating in ambiguity, taking ownership and progressing matters independently without requiring detailed direction.
• Experience within property, investment management, financial services or another complex corporate or professional services environment will be advantageous.