Executive Assistant to CEO - Strategic Partner

Youi Pty Ltd; Sunshine Coast Regional; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Annual reviews

22 days leave

Food trucks & celebrations

Wellbeing programs

Job summary

Youi Pty Ltd is seeking an experienced Executive Assistant to support our CEO and collaborate with senior leaders across the business. The role focuses on creating clarity, structure and momentum, managing priorities, and delivering high-quality executive support in a fast-paced environment.

You'll coordinate calendars, prepare board-quality materials, arrange travel, and drive key initiatives forward from day one.

Qualifications

• 5+ years' experience supporting C-suite executives within a corporate environment.
• Advanced Microsoft 365 capability, particularly Outlook, Word and PowerPoint.
• Exceptional organisation, planning and time-management skills.
• Strong communication skills with the ability to engage confidently with senior stakeholders.
• The ability to manage competing priorities, ambiguity and changing demands.
• A proactive mindset, strong judgement and a genuine sense of ownership.
• High levels of professionalism, discretion and confidentiality at all times.

Responsibilities

• Managing the CEO's calendar, priorities, commitments and deadlines.
• Preparing executive presentations, board-quality materials, meeting agendas and minutes.
• Coordinating key meetings and ensuring follow-up actions are delivered.
• Organising Executive Leadership Team and Senior Leadership Team events, workshops and offsites.
• Managing travel arrangements, expense reconciliations and executive administration.
• Building productive relationships with stakeholders across the business and externally.
• Supporting the smooth operation of the CEO Office through proactive planning and coordination.

Skills

Executive support

Organization

Communication

Tools

Microsoft 365

Job description

Youi Pty Ltd is seeking an experienced Executive Assistant to support our CEO and collaborate with senior leaders across the business. The role focuses on creating clarity, structure and momentum, managing priorities, and delivering high-quality executive support in a fast-paced environment.

You'll coordinate calendars, prepare board-quality materials, arrange travel, and drive key initiatives forward from day one.