Strategic Executive Assistant & Team Coordinator

Clean Energy Finance Corporation; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Clean Energy Finance Corporation in Sydney is seeking an experienced Executive Assistant & Team Coordinator to support our Chief Strategy & Capital Officer and CEO Office. You will manage complex diaries, coordinate governance materials and travel, and act as a professional point of contact for Board members.

Join a collaborative team, drive efficient meeting cadences, and contribute to a high-performance culture while embracing AI-enabled workflows and strict policy adherence.

Qualifications

• Experience supporting senior executives at CEO/Executive level.
• Ability to manage complex diaries, travel and competing priorities without loss of detail.
• High emotional intelligence and strong judgment in people and situations.
• Humility, team spirit and willingness to cover colleagues.
• Meticulous document and papers production and polished materials.
• Discretion with confidential and commercially sensitive information.
• Experience supporting governance routines, reporting cycles and Board materials.
• Excellent written and verbal communication, with credibility and influence.

Responsibilities

• Manage a complex executive diary and meeting cadence across multiple leaders.
• Triage requests, emails and correspondence; escalate where necessary.
• Prepare briefings, correspondence, presentations and papers to a high standard.
• Coordinate end-to-end meeting logistics: agendas, attendees and rooms.
• Arrange travel, accommodation, expenses and invoices per policy.
• Act as a professional point of contact for stakeholders including Board members.
• Support governance rhythms, committee papers and Board materials.
• Provide on-the-ground support to the CEO in Sydney and cover during absences.

Skills

Senior executive support

Complex diary management

Emotional intelligence

Attention to detail

Stakeholder management

Governance & reporting

Discretion with confidential info

AI tools / Copilot usage

Tools

Microsoft Office

Copilot / AI tools

Job description

Clean Energy Finance Corporation in Sydney is seeking an experienced Executive Assistant & Team Coordinator to support our Chief Strategy & Capital Officer and CEO Office. You will manage complex diaries, coordinate governance materials and travel, and act as a professional point of contact for Board members.

Join a collaborative team, drive efficient meeting cadences, and contribute to a high-performance culture while embracing AI-enabled workflows and strict policy adherence.