Site Operations & Front Desk Administrator

Caterpillar; Melbourne; Presencial; AUD 60.000 - 80.000; Jornada completa

Descripción de la vacante

Solar Turbines Australia is seeking an Administrative Assistant to support the Rowville site. You will manage front-of-house duties, coordinate visitor access, and provide day-to-day administrative support to Australia Pacific Services, Field Service and site leadership.

Key responsibilities include purchasing via Coupa, coordinating documentation and meetings, and maintaining records and safety/compliance paperwork in a fast-paced, site-based role.

Formación

• Experience in administrative, operations-support, reception or office-coordination roles.
• Exposure to industrial/engineering/services environments is preferred.
• Experience using purchasing/ERP systems such as Coupa.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organisational and multi-priority management capabilities.

Responsabilidades

• Act as first point of contact for Rowville office and provide welcoming experience for employees, customers, visitors and contractors.
• Coordinate visitor/contractor arrival, registration, badges and site-access requirements.
• Provide day-to-day administrative support to Australia Pacific Services, Field Service and site leadership.
• Prepare and coordinate operational documents, meeting materials, minutes and presentations.
• Raise purchase requisitions and support purchasing activities through Coupa.
• Coordinate incoming/outgoing mail, facility keys and workplace supplies.
• Support travel arrangements and administrative coordination as required.

Conocimientos

Organisational skills

Attention to detail

Communication skills

Customer service

Multitasking

Team collaboration

Educación

Degree or equivalent experience

Herramientas

Coupa

ERP systems

Descripción del empleo

Solar Turbines Australia is seeking an Administrative Assistant to support the Rowville site. You will manage front-of-house duties, coordinate visitor access, and provide day-to-day administrative support to Australia Pacific Services, Field Service and site leadership.

Key responsibilities include purchasing via Coupa, coordinating documentation and meetings, and maintaining records and safety/compliance paperwork in a fast-paced, site-based role.