Office Administrator - Parts & Sales Support

National Workforce Pty Ltd; Cumberland; On-site; AUD 44,000 - 63,000; Full time

Job summary

National Workforce Pty Ltd is seeking an experienced Office Administrator to join the parts business of a well established global organisation in Sydney. This hands-on role supports the parts, sales, purchasing and warehouse teams, ensuring orders, invoicing and general office administration run smoothly.

You will handle supplier communications, reconciliation of invoices, and maintain records while providing reception and admin support to multiple teams.

Qualifications

• Previous administration, customer service, purchasing or order processing experience
• Experience working with suppliers and following up orders
• Good Microsoft Office and Excel skills
• Experience using an ERP, inventory or accounting system
• Strong written and verbal communication skills
• Excellent attention to detail
• The ability to manage multiple orders and competing priorities
• Confidence communicating with suppliers, freight companies and customers
• A basic understanding of GST, invoices, purchase orders and credits

Responsibilities

• Answering incoming phone calls and emails and directing enquiries to the appropriate team members
• Supporting parts interpreters and sales staff with order administration
• Following up suppliers regarding pricing, availability, order confirmations and ETAs
• Assisting with supplier invoices and resolving discrepancies
• Reconciling freight charges, supplier pricing and purchase orders
• Preparing basic Excel reports covering sales, backorders, freight, purchasing and stock
• Maintaining accurate electronic filing and document control
• Supporting warehouse and parts teams with general administration
• Liaising with customers, suppliers, freight providers and internal departments
• Ordering office supplies and general consumables
• Maintaining accurate records and following company processes
• Providing general reception and office administration support

Skills

Microsoft Office

Excel

ERP system

Communication skills

Attention to detail

Multitasking

Tools

ERP software

Inventory systems

Job description

National Workforce Pty Ltd is seeking an experienced Office Administrator to join the parts business of a well established global organisation in Sydney. This hands-on role supports the parts, sales, purchasing and warehouse teams, ensuring orders, invoicing and general office administration run smoothly.

You will handle supplier communications, reconciliation of invoices, and maintain records while providing reception and admin support to multiple teams.