Site Administrator

EMECO; Mackay Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Training in Mackay

Novated leasing options

Employee health and discounts

Job summary

Emeco is seeking an organised and proactive Site Administrator to join our team at Burton. You will be the driving force behind our site administration, keeping everything running smoothly in a fast-paced, hands-on environment.

If you’re highly organised, proactive, and love being at the heart of operations, we’d love to hear from you. In this role, you will support maintenance work orders, manage timesheets and site reporting, raise requisitions, process invoices, and coordinate inductions and

Qualifications

• 5+ years of administration experience, preferably in mining or maintenance.
• Excellent organisation and time management.
• Detail-oriented with accuracy.
• Strong communication with stakeholders.

Responsibilities

• Support: maintenance work orders and AMT records.
• Manage timesheets, rosters and site reporting.
• Raise requisitions and order parts and site supplies.
• Process vendor invoices and delivery dockets.
• Manage site emails and queries.
• Assist with back charges, claims and client invoicing.
• Coordinate medicals, D&A testing, travel and site access.
• Support subcontractor inductions and client portal registrations.
• Maintain CMS, fuel, vehicle and access registers.
• Provide general admin and safety support as required.

Skills

Strong organisational skills

Time management

Attention to detail

Communication skills

Multitasking

Initiative

MS Office proficiency

Tools

Microsoft Office

ERP systems

Maintenance/site-based systems

Job description

Emeco is looking for an organised and proactive Site Administrator to join our team at Burton! You’ll be the driving force behind our site administration, keeping everything running smoothly in a fast-paced, hands‑on environment. If you’re highly organised, proactive, and love being at the heart of operations, we’d love to hear from you.

Why Join Emeco?

• Training in Mackay before transitioning to site
• Supportive and collaborative team environment
• Employee health, retail and lifestyle discounts + Novated leasing options
• Opportunity to work within a leading mining services business

What You’ll Be Doing

• Supporting maintenance work orders and keeping AMT records up to date
• Managing timesheets, rosters and site reporting
• Raising requisitions and ordering parts and site supplies
• Processing vendor invoices, delivery dockets and receipting
• Managing site emails and responding to queries
• Assisting with back charges, claims and client invoicing
• Coordinating medicals, D&A testing, travel and site access
• Supporting subcontractor inductions and client portal registrations
• Maintaining site records including CMS, fuel, vehicle and access registers
• Providing general administrative and safety support as required

What We’re Looking For

• 5+ years’ administration experience, ideally within mining, maintenance or a similar industry
• Strong organisation and time management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and adapt to changing requirements
• Strong communication skills and confidence working with different stakeholders
• Proficient in Microsoft Office
• Experience with maintenance, ERP or site-based systems is highly regarded
• Ability to work independently and use initiative