Project Administrator

Evoke Maintenance Services; Mackay Regional; Presencial; AUD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Evoke Maintenance Services (EMS) is seeking an experienced Project Administrator to join our Mackay team, supporting the Construction Manager in day-to-day project administration. This hands-on role requires coordination with site personnel, precise record-keeping and timely reporting to keep projects on track.

You will work with Project Managers and Supervisors to compile information, chase outstanding actions and support documentation, including tenders and workforce planning.

Formación

• Mining/construction administration experience.
• Strong MS Office skills (Excel/Outlook/Word); Teams/SharePoint experience.
• Ability to maintain accurate records and documentation.

Responsabilidades

• Prepare Daily Activity Reports (DARs) from site data.
• Monitor daily reporting from PMs/Supervisors; follow up missing items.
• Maintain registers for delays, variations and key information.
• Review project folders for accuracy and filing; maintain site records.
• Assist with tendering, purchasing follow-ups and rostering.

Conocimientos

Microsoft Office

Excel

Outlook

Word

Teams

SharePoint

DARs

Herramientas

Intelics

ATW

CMS

SAP Ariba

ICN Gateway

Descripción del empleo

Evoke Maintenance Services (EMS) provides concreting, carpentry and civil construction services to mine sites across Queensland.

We are looking for an experienced Project Administrator to join our Mackay team, working directly with our Construction Manager to support the day-to-day administration of our projects.

This is a hands‑on role suited to someone who understands the mining industry, is confident dealing with site personnel and takes pride in keeping things organised, accurate and on track.

About the role

You will play an important part in keeping our projects running efficiently, making sure daily reporting, project documentation and compliance requirements are completed accurately and on time.

Working closely with our Project Managers and Supervisors, you will coordinate information from our sites, follow up outstanding actions and help maintain the records needed to support project delivery.

The role also involves tender administration, purchasing follow‑ups and assisting with workforce planning.

Key responsibilities

Project reporting and administration

Prepare and complete Daily Activity Reports (DARs) using information provided by site teams.

Monitor daily reporting from Project Managers and Supervisors, following up any missing or incomplete submissions.

Maintain registers for project delays, variations and other key project information.

Review project folders to ensure documentation is accurate, complete and correctly filed.

Maintain project records, including site photographs and supporting documentation.

Safety and site compliance

Review and maintain project safety documentation, including risk assessments.

Check plant pre‑starts for completeness and follow up outstanding items.

Maintain contractor and personnel compliance records across client systems, including Intelics, ATW and CMS.

Assist with site documentation, inductions and other project compliance requirements.

Tendering and operational support

Monitor tender platforms for new opportunities and maintain the EMS tender register.

Track outstanding purchase orders, supplier quotations and associated follow‑ups.

Assist with workforce rostering, scheduling and resource planning.

Provide general administrative support to the Construction Manager and project delivery team.

About you

We are looking for someone who is organised, capable and comfortable working in a busy mining services environment.

Ideally, you will have:

Previous administration experience within mining, construction, resources or mining services.

A sound understanding of mine site requirements, including inductions, authorities to work and contractor compliance.

Experience preparing or coordinating daily reports, timesheets, DARs or progress claims.

Strong attention to detail and the ability to maintain accurate records.

Confidence communicating with Project Managers, Supervisors, clients and suppliers, including following up outstanding information.

The ability to manage competing priorities, work independently and see tasks through to completion.

Strong Microsoft Office skills, particularly Excel, Outlook and Word, with experience using Teams and SharePoint.

A current C Class driver's licence and willingness to undertake occasional mine site visits.

Highly regarded, but not essential:

Experience using Intelics, ATW, CMS or similar contractor management systems.

Familiarity with tender platforms such as SAP Ariba or ICN Gateway.

What we offer

Competitive salary based on experience, plus superannuation.

Full‑time, Monday to Friday position based at our Paget office with 9 day fortnight.

A varied role with direct involvement in our construction projects and day‑to‑day operations.

The opportunity to work closely with our Construction Manager and experienced project team.

A supportive, locally based team within an established Mackay mining services business.

Applicants must have the right to work in Australia. Employment offers are subject to satisfactory reference checks.