Administrator

Stellar Recruitment; Mackay Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

Stellar Recruitment is seeking a Site Administrator / Operations Administrator to join a Mackay-based team. The role supports site and operational teams, maintains employee and contractor documentation, and manages procurement and payroll processes.

The successful candidate will have strong attention to detail, excellent Microsoft Office skills, and the ability to work across multiple stakeholders in a heavy industry environment. Monday to Friday, on-site work.

Qualifications

• Previous experience in Site Administration, Project Administration, Operations Administration or similar role.
• Experience within mining, resources, construction, engineering, maintenance or heavy industry highly regarded.
• Strong attention to detail and organisational skills.
• Confident managing multiple priorities and deadlines.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience with ERP, purchasing or workforce management systems advantageous.
• Strong written and verbal communication skills.
• Proactive, reliable and able to work independently.
• Comfortable working with both office-based and operational stakeholders.

Responsibilities

• Provide day-to-day administrative support to site and operational teams
• Maintain employee, contractor and site documentation
• Coordinate site access requirements and relevant paperwork
• Monitor licences, competencies, tickets and expiring documentation
• Assist with mobilisation and onboarding administration where required
• Raise and receipt purchase orders
• Assist with maintenance planning and scheduling
• Update internal systems, databases and workforce records
• Prepare reports, spreadsheets and operational documentation
• Assist with document control and safety documentation
• Support timesheet and payroll administration where required
• Liaise with supervisors, managers, employees, contractors and suppliers
• Provide general administration support across the wider business

Skills

Site Administration

Heavy industry experience

Attention to detail

Multi-priority management

MS Office (Excel, Word, Outlook)

ERP/purchasing systems

Written and verbal communication

Proactive and independent

Stakeholder management

Tools

ERP systems

Office suite

Job description

Our client is an established business supporting the mining, maintenance and heavy industry sectors across Queensland.

With continued growth across the Mackay and Bowen Basin region, they are looking for an experienced administrator to join their team and provide reliable day-to-day support across their operations.

About the Role We are currently seeking a Site Administrator / Operations Administrator,Monday - Friday tojoin a busy Mackay-based team.

Duties

• Provide day-to-day administrative support to site and operational teams
• Maintain employee, contractor and site documentation
• Coordinate site access requirements and relevant paperwork
• Monitor licences, competencies, tickets and expiring documentation
• Assist with mobilisation and onboarding administration where required
• Raise and receipt purchase orders
• Assist with maintenance planning and scheduling
• Update internal systems, databases and workforce records
• Prepare reports, spreadsheets and operational documentation
• Assist with document control and safety documentation
• Support timesheet and payroll administration where required
• Liaise with supervisors, managers, employees, contractors and suppliers
• Provide general administration support across the wider business

About the Company

Our client is an established business supporting the mining, maintenance and heavy industry sectors across Queensland.

With continued growth across the Mackay and Bowen Basin region, they are looking for an experienced administrator to join their team and provide reliable day-to-day support across their operations.

About the Role We are currently seeking a Site Administrator / Operations Administrator,Monday - Friday tojoin a busy Mackay-based team.

Duties

• Provide day-to-day administrative support to site and operational teams
• Maintain employee, contractor and site documentation
• Coordinate site access requirements and relevant paperwork
• Monitor licences, competencies, tickets and expiring documentation
• Assist with mobilisation and onboarding administration where required
• Raise and receipt purchase orders
• Assist with maintenance planning and scheduling
• Update internal systems, databases and workforce records
• Prepare reports, spreadsheets and operational documentation
• Assist with document control and safety documentation
• Support timesheet and payroll administration where required
• Liaise with supervisors, managers, employees, contractors and suppliers
• Provide general administration support across the wider business

Skills & Experience

• Previous experience in Site Administration, Project Administration, Operations Administration or a similar role
• Experience within mining, resources, construction, engineering, maintenance or heavy industry highly regarded
• Strong attention to detail and organisational skills
• Confident managing multiple priorities and deadlines
• Strong Microsoft Office skills, particularly Excel, Word and Outlook
• Experience with ERP, purchasing or workforce management systems advantageous
• Strong written and verbal communication skills
• Proactive, reliable and able to work independently
• Comfortable working with both office-based and operational stakeholders

About You

You are organised, practical and comfortable working in an environment where priorities can change quickly.

Previous heavy industry experience will be highly regarded, but most importantly, you will bring a strong work ethic, attention to detail and a willingness to get involved.