Service Administrator (Electronics)

Ultimate Security; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Onsite parking

Staff gym

Job summary

Ultimate Security Australia is seeking a highly organised Service Administrator to join our Electronics Team. You will provide administrative support for service documentation, work orders, invoicing, reporting, and system records, ensuring accuracy and on-time delivery.

In this fast-paced role, you will manage customer portals, prepare service reports, review jobs, assist with billing queries, and maintain compliance with WHS and company policies.

Qualifications

• Excellent time management and organisation; thrives in busy environments.
• Experience in electrical, data communication, HVAC, electronic repairs, or related servicing industries.
• Professional communication skills over phone and email; customer-focused.
• Natural customer-first mindset with strong attention to detail.
• Strong coordination and problem-solving abilities.
• Ability to work independently while being a team player.
• Proficiency with MS Word, Excel, and Outlook.
• SimPRO experience and knowledge of CCTV, Access Control, and Alarms is a bonus.

Responsibilities

• Manage customer portals and service-related documentation.
• Prepare service reports, customer documentation, and administrative correspondence as required.
• Process technician service reports and supporting records.
• Review completed service jobs and ensure all supporting documentation is received and recorded.
• Monitor open work orders and assist with administrative follow-up to facilitate timely closure.
• Assist with service-related billing queries and invoice reconciliations.
• Ensure compliance with customer requirements, company standards, and document control processes.
• Comply with WHS requirements, emergency procedures, and company policies.

Skills

Time management

Customer-first mindset

Attention to detail

Coordination

Independent worker

MS Word

MS Excel

MS Outlook

SimPRO

Tools

MS Word

MS Excel

MS Outlook

SimPRO

Job description

Ultimate Security Australia is a trusted provider of integrated security solutions, delivering high-quality security services and electronic security systems to clients across a range of industries. Our Electronics Team specialises in the installation, maintenance, and servicing of CCTV, alarm systems, access control, and other security technologies.

Due to continued growth, we are seeking a highly organised and customer-focused Service Administrator to join our Electronics Team.

As a Service Administrator, you will be responsible for providing administrative support to the Electronics Service Department, ensuring the efficient management of service documentation, work orders, customer communications, invoicing, reporting, and system records.

What You Will Be Doing

• Manage customer portals and service-related documentation
• Prepare service reports, customer documentation, and administrative correspondence as required
• Process technician service reports and supporting records
• Review completed service jobs and ensure all supporting documentation is received and recorded
• Monitor open work orders and assist with administrative follow-up to facilitate timely closure
• Assist with service-related billing queries and invoice reconciliations
• Ensure compliance with customer requirements, company standards, and document control processes
• Comply with WHS requirements, emergency procedures, and company policies

What You Will Bring

• Excellent time management and organisation - you thrive when things are busy
• Experience in industries such as electrical, data communication and air conditioning, HVAC, electronic repairs and maintenance of major tech-brands
• Professional communication skills, both over the phone and via email
• A natural customer-first mindset
• Sharp attention to detail and accuracy
• Strong coordination and problem-solving abilities
• The ability to work independently while being a great team player
• Confidence with MS Word, Excel, and Outlook
• SimPro experience and knowledge of security products (CCTV, Access Control, Alarms) is a bonus - but not essential
• A proven track record of staying calm and professional under pressure

Why You Will Love Working With Us

• A supportive, tight-knit team who works hard and celebrates wins
• A well-established, highly respected name in the security industry
• Varied, fast-paced work - no two days will ever be the same
• Real opportunities for career growth and development
• Onsite parking and access to our fully equipped staff gym

Ultimate Security does not accept unsolicited resumes from recruitment agencies and search firms. Please do not email or send unsolicited resumes to any Ultimate Security employee, location or address. Ultimate Security is not responsible for any fees related to unsolicited resumes.

Ultimate Security Australia values diversity and encourages interest from Aboriginal and Torres Strait Islander Peoples and people with diverse cultural and linguistic backgrounds.

Please note, visa sponsorship is not available for this position. You must be an Australian Citizen or Permanent Resident at the time of application.

NSW 000100975 I ACT 17502293 I QLD 3728519 I SA ISL-264944 I VIC 894 336 71S I WA SA51733 I TAS 21152 I NT SFL1080

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.