Service Administrator

Brandt Tractor; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Ongoing training and development

Base Salary and Monthly Incentives

Supportive team environment

Career advancement opportunities

Employee Assistance Program (EAP)

Job summary

Brandt Tractor in Knoxfield, part of a global equipment dealer network, is seeking a Service Administrator to support the Service Department. You will assist technicians, manage service work orders, and maintain accurate records while delivering exceptional customer service.

Reporting to the Service Manager, you will handle enquiries, update systems, support with service reporting, warranty claims, and general administration to keep operations running smoothly in a fast-paced environment.

Qualifications

• Previous administration or customer service experience
• Strong organisational and time management skills
• Confidence using Microsoft Office and computer-based systems
• Ability to prioritise tasks and work in a fast-paced environment
• A professional and positive approach to customer service
• Mechanical or technical knowledge is advantageous but not essential
• Year 12 completion or relevant experience preferred

Responsibilities

• Responding to customer and internal service enquiries
• Creating and managing service work orders from start to finish
• Maintaining accurate service records and department documentation
• Updating customer and equipment information within company systems
• Assisting with service reporting and departmental administration
• Processing warranty and product improvement claims
• Supporting technicians and management with day-to-day administrative tasks
• Providing exceptional customer service to both internal and external customers

Skills

Customer service

Organisational skills

Time management

Prioritisation

Professional communication

Education

Year 12 completion

Tools

Microsoft Office

Job description

Looking for the Next Step in Your Career?

Brandt has an exciting opportunity for an organised and customer-focused individual to join our Knoxfield team as a Service Administrator. As the administrative backbone of our Service Department, you'll play a key role in supporting technicians, customers, and management to ensure work is processed efficiently and customers receive exceptional service.

What We Offer

• Ongoing training and development
• Base Salary and Monthly Incentives
• A supportive and collaborative team environment
• Career advancement opportunities within a global company
• Employee Assistance Program (EAP)

About the Role

Reporting to the Service Manager, you will provide administrative support to the Service Department and help keep daily operations running smoothly.

Key responsibilities include:

• Responding to customer and internal service enquiries
• Creating and managing service work orders from start to finish
• Maintaining accurate service records and department documentation
• Updating customer and equipment information within company systems
• Assisting with service reporting and departmental administration
• Processing warranty and product improvement claims
• Supporting technicians and management with day-to-day administrative tasks
• Providing exceptional customer service to both internal and external customers

About You

• Previous administration or customer service experience
• Strong organisational and time management skills
• Confidence using Microsoft Office and computer-based systems
• Ability to prioritise tasks and work in a fast-paced environment
• A professional and positive approach to customer service
• Mechanical or technical knowledge is advantageous but not essential
• Year 12 completion or relevant experience preferred

About us:

• Brandt is a world-leading equipment dealer, powered by iconic brands and unrivalled support. With dealerships across Canada, New Zealand and Australia, we are a global team with one shared purpose. It’s our mission to enable our customer’s success by providing practical and reliable equipment solutions and support. Our customers count on Brandt to keep them moving forward, and we meet that challenge with remarkable customer service and industry-leading brand John Deere.
• At Brandt, we believe that outstanding people, combined with our committed and passionate culture, is key to our customer's success.