Senior Office & Mobilisation Administrator — WA (Flexible Hours)

Hancock Iron Ore; Canning; On-site; AUD 85,000 - 90,000; Full time

Job summary

Hancock Iron Ore is hiring an Office & Mobilisation Administrator in Canning Vale, WA to support a five-person management team with mobilisation, onboarding, compliance, rosters and general project administration.

This permanent full-time role includes a 40-hour week, flexible start between 7:00am and 5:00pm, and an immediate start option. The position offers varied responsibilities across management, projects and site operations.

Qualifications

• Advanced Microsoft Office skills, particularly Excel and Word.
• Strong document control experience.
• Excellent organisational and time-management skills.
• The ability to prioritise multiple tasks in a fast-paced environment.
• Confident communication with office and site-based teams.
• A proactive, reliable and solutions-focused attitude.

Responsibilities

• Coordinate employee mobilisation across multiple projects.
• Liaise with site management teams to ensure smooth onboarding and mobilisation.
• Maintain accurate employee movement rosters.
• Update and manage Excel spreadsheets, including conditional formatting.
• Coordinate medicals, reference checks, training and onboarding documentation.
• Monitor employee compliance and ensure documentation remains current.
• Manage uniforms, stock levels and ordering.
• Assist Project Managers with recruitment requirements.
• Provide general administrative support to the management team.
• Maintain drawing registers and project documentation.
• Print, compile and distribute drawings.
• Assist with general document control.
• Maintain MDRs.
• Support tender submissions by printing drawings and compiling tender files.
• Assist with overflow administration across the business.
• Arrange occasional freight bookings.
• Complete occasional business-related errands.
• Support the wider operations team as required.

Skills

Excel

Word

Document control

Time management

Organisational skills

Communication skills

Prioritisation

Attention to detail

SAP

Tools

SAP

Job description

Hancock Iron Ore is hiring an Office & Mobilisation Administrator in Canning Vale, WA to support a five-person management team with mobilisation, onboarding, compliance, rosters and general project administration.

This permanent full-time role includes a 40-hour week, flexible start between 7:00am and 5:00pm, and an immediate start option. The position offers varied responsibilities across management, projects and site operations.