Office Reception & Administration Coordinator

Lin Andrews Real Estate Pty; Adelaide; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Permanent full-time role

Hands-on training & support

Career growth opportunities

Job summary

Lin Andrews Real Estate Pty is seeking an enthusiastic Office Reception & Administration Coordinator to join our established team in Mile End. This full-time role is ideal for someone proactive, organised, and eager to build a long-term career in real estate.

You will be the first point of contact for clients, tenants, contractors and visitors, delivering a welcoming and professional experience while providing day-to-day administrative support and communications across the office.

Qualifications

• Excellent communication and interpersonal skills.
• Highly organised with strong attention to detail.
• Proactive attitude and willingness to learn.
• Ability to work in a collaborative team environment.
• Professional presentation and customer service focus.

Responsibilities

• Be the first point of contact for clients, tenants, contractors and visitors.
• Answer and direct incoming calls, emails and enquiries to the appropriate team member.
• Manage the reception area and ensure the office is presented professionally.
• Provide general administrative support and maintain communication with Property Managers.
• Assist with preparing correspondence, reports and property documentation.
• Assist with property marketing and coordinating online listings when required.
• Support social media, client communications and other marketing activities.
• Maintain accurate records in our property and CRM systems.
• Scan, file, and manage documents and records.

Skills

Communication

Organisation

Proactive attitude

Customer service

Tools

Microsoft Office

CRM systems

Job description

We are seeking an enthusiastic and motivated Office Reception & Administration Coordinator to join our established team. This role is ideal for someone who is proactive, organised, eager to learn, and passionate about building a long-term career in the Real Estate Industry.

About the Role

This full-time role is based at our Head Office located in Mile End. It is an exciting opportunity for a friendly, organised and professional individual to become an important part of our team.

As the first point of contact for our clients, tenants, contractors and visitors, you will play a key role in creating a welcoming and professional experience, while providing day-to-day administrative and communications support across the office.

This is a varied role that will suit someone who enjoys working with people, takes pride in being organised and is happy to assist wherever needed.

The position will include reception and front-of-house duties, general administration, assisting with internal and external communications, supporting our property teams and helping with the overall presentation and day-to-day operation of the office.

We are looking for someone who is approachable, reliable and proactive, with strong communication skills and a positive attitude. You will be someone who takes ownership of their role, enjoys being part of a team and takes pride in providing a high level of service.

Previous real estate experience would be an advantage but is not essential. For the right person, we are happy to provide training and support as you learn the role and our industry.

Key Responsibilities

Be the first point of contact for the Mile End office, welcoming clients, tenants, contractors and visitors in a friendly and professional manner.

Answer and direct incoming phone calls, emails and general enquiries to the appropriate team member.

Manage the reception area and ensure the office is presented professionally at all times.

Provide general administrative support and maintain regular communication with Property Managers across both the Commercial and Residential Property Management Departments.

Assist with preparing correspondence, letters, reports, property documentation and general office communications.

Assist with property marketing, including preparing marketing material and coordinating online listings where required.

Support the coordination of social media, client communications and other marketing activities.

Maintain accurate records and update information within our property and CRM systems.

Assist with scanning, filing, document management and general database maintenance.

Coordinate incoming and outgoing mail, deliveries, couriers and office correspondence.

Assist with ordering stationery, kitchen and general office supplies.

Work collaboratively within our close-knit team and be willing to assist across different areas when needed.

About You

Excellent communication and interpersonal skills, with a confident and friendly phone manner.

Highly organised with strong attention to detail.

Proactive attitude with a willingness to learn, take initiative and assist wherever needed.

Ability to work effectively within a collaborative, close-knit team environment.

Professional presentation with a strong customer service approach.

Ability to manage competing priorities and remain organised in a fast-paced environment.

Reliable, punctual and committed to providing consistent support to the team.

Ability to handle confidential and sensitive information with professionalism and discretion.

A strong sense of ownership and pride in maintaining an organised, welcoming and well-run office.

Ability to work independently, use initiative and follow tasks through to completion.

What We Offer

Competitive salary package.

A permanent, full-time position within a well-established South Australian real estate agency.

A varied role with exposure across both our Commercial and Residential Property Management Departments.

Hands‑on training and ongoing support from experienced real estate professionals and department leaders.

A welcoming office culture where people work together and take pride in what they do

The opportunity to take ownership of the day-to-day coordination and presentation of the office.

Career growth and long-term development opportunities within the business.

A professional workplace with established systems, processes and support.

The opportunity to build strong industry knowledge while working across a diverse range of administrative, reception and office coordination responsibilities.

Our Culture

At Lin Andrews Real Estate, we value integrity, professionalism and strong relationships with our clients and each other. We take pride in the service we provide and the reputation we have built over many years.

Our Mile End office has a friendly and welcoming atmosphere, where everyone contributes, lends a hand when needed and takes pride in the success of the office. We value people who show initiative, bring a positive attitude and genuinely care about the work they do.