Sales Administration Coordinator

Ascend Recruit Pty; Gold Coast City; On-site; AUD 65,000 - 85,000; Full time

Job summary

Ascend Recruit Pty on the Gold Coast is seeking a results-driven Sales Administration Coordinator to support a busy sales team across administration, operations and business support. You will help keep processes moving, ensure information accuracy and coordinate with internal and external stakeholders to drive smooth day-to-day operations.

The role suits a highly organised, commercially minded candidate who takes ownership and thrives in a fast-paced environment, balancing CRM tasks with

Qualifications

• Experience in sales administration, operations, project coordination or senior administration.
• Property/real estate or related professional environment preferred but not required.
• Strong CRM experience and ability to learn/manage systems.
• Excellent attention to detail and strong Microsoft Office skills.

Responsibilities

• Provide day-to-day administrative and operational support to a busy team.
• Coordinate documentation and ensure information is accurate and timely.
• Maintain CRM records, databases and internal systems.
• Track actions, deadlines and outstanding documentation.
• Prepare regular reports and keep sales information accurate.
• Coordinate with internal teams and external stakeholders.
• Support meetings and follow through on actions.
• Assist with general office administration and operations.
• Support events, launches and other business activities.
• Identify opportunities to improve administrative processes and systems.

Skills

Sales administration

Operations coordination

Project coordination

Senior administration

CRM experience

Attention to detail

Excel

Microsoft Office

Multitasking

Stakeholder management

Job description

An established real estate and property business is seeking an experienced Sales Administration Coordinator to join its Gold Coast team.

This is a varied, hands-on role suited to someone who enjoys being at the centre of a busy team — keeping processes moving, information accurate and stakeholders organised.

Working across sales administration, operations and general business support, you’ll play an important role in ensuring the day-to-day function runs smoothly. It would suit someone who is highly organised, commercially minded and comfortable taking ownership rather than waiting to be directed.

The Role

Your responsibilities will include:

• Providing day-to-day administrative and operational support to a busy team
• Coordinating documentation and ensuring information is accurate and completed within required timeframes
• Maintaining CRM records, databases and internal systems
• Tracking key actions, deadlines and outstanding documentation
• Preparing regular reports and maintaining accurate sales information
• Coordinating with internal teams and external professional stakeholders
• Supporting meetings, taking ownership of actions and following through to completion
• Assisting with general office administration and operational requirements
• Supporting occasional events, launches and other business activities
• Identifying opportunities to improve administrative processes and systems

About You

We are looking for someone with:

• Previous experience in sales administration, operations, project coordination or senior administration
• Ideally experience within property, real estate, development, construction or a related professional environment
• Strong CRM experience and confidence learning and managing systems
• Exceptional attention to detail
• Strong Excel and Microsoft Office skills
• The ability to manage multiple priorities and deadlines
• A proactive approach and willingness to take ownership
• Strong written and verbal communication skills
• Confidence dealing with senior stakeholders and external parties
• A process-driven mindset — you naturally keep track of what needs to happen and make sure it gets done

Property or real estate experience would be advantageous, but we are equally interested in strong operations and administration candidates from other fast-paced professional environments.

Why Consider This Opportunity?

This is an opportunity to join an established and growing property business in a role with genuine ownership and variety. You’ll work closely with a collaborative team and have exposure across sales, operations, administration and broader business activities.

An established real estate and property business is seeking an experienced Sales Administration Coordinator to join its Gold Coast team.

This is a varied, hands-on role suited to someone who enjoys being at the centre of a busy team — keeping processes moving, information accurate and stakeholders organised.

Working across sales administration, operations and general business support, you’ll play an important role in ensuring the day-to-day function runs smoothly. It would suit someone who is highly organised, commercially minded and comfortable taking ownership rather than waiting to be directed.

The Role

Your responsibilities will include:

• Providing day-to-day administrative and operational support to a busy team
• Coordinating documentation and ensuring information is accurate and completed within required timeframes
• Maintaining CRM records, databases and internal systems
• Tracking key actions, deadlines and outstanding documentation
• Preparing regular reports and maintaining accurate sales information
• Coordinating with internal teams and external professional stakeholders
• Supporting meetings, taking ownership of actions and following through to completion
• Assisting with general office administration and operational requirements
• Supporting occasional events, launches and other business activities
• Identifying opportunities to improve administrative processes and systems

About You

We are looking for someone with:

• Previous experience in sales administration, operations, project coordination or senior administration
• Ideally experience within property, real estate, development, construction or a related professional environment
• Strong CRM experience and confidence learning and managing systems
• Exceptional attention to detail
• Strong Excel and Microsoft Office skills
• The ability to manage multiple priorities and deadlines
• A proactive approach and willingness to take ownership
• Strong written and verbal communication skills
• Confidence dealing with senior stakeholders and external parties
• A process-driven mindset — you naturally keep track of what needs to happen and make sure it gets done

Property or real estate experience would be advantageous, but we are equally interested in strong operations and administration candidates from other fast-paced professional environments.

Why Consider This Opportunity?

This is an opportunity to join an established and growing property business in a role with genuine ownership and variety. You’ll work closely with a collaborative team and have exposure across sales, operations, administration and broader business activities.