Senior Executive Assistant & Project Lead — Real Estate

Nsw Health Pathology; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Landmark Group in Sydney is seeking an experienced Executive Assistant & Project Coordinator to support the Head of Sales & Acquisitions. You will bring structure to a fast-moving executive, coordinate cross-department work, and manage priorities across sales, marketing, development and aftercare.

You will work directly with a director involved in large-scale residential transactions, providing clear communication, minutes, and milestone tracking. The role is office-based with full-time hours.

Qualifications

• 10+ years of experience as an Executive Assistant, Project Coordinator or Operations Coordinator.
• Experience supporting a senior executive in a fast-moving business.
• Excellent written communication and meeting-minute skills.
• Strong project coordination, follow-through and personal accountability.
• The ability to work with minimal direction and manage competing priorities.
• Confidence dealing with senior stakeholders and external consultants.
• Attention to detail and a high level of discretion.

Responsibilities

• Preparing agendas, briefing material, meeting minutes and decision summaries
• Maintaining a central action and approval register
• Coordinating work across sales, marketing, development, display suites and aftercare
• Tracking project launches, display-suite openings and other key milestones
• Managing weekly priorities, schedule and outstanding approvals
• Drafting internal communications and follow-up emails
• Escalating delays, risks and unresolved issues

Skills

years of experience

executive support

meeting minutes

project coordination

prioritisation

stakeholder management

attention to detail

Job description

Landmark Group in Sydney is seeking an experienced Executive Assistant & Project Coordinator to support the Head of Sales & Acquisitions. You will bring structure to a fast-moving executive, coordinate cross-department work, and manage priorities across sales, marketing, development and aftercare.

You will work directly with a director involved in large-scale residential transactions, providing clear communication, minutes, and milestone tracking. The role is office-based with full-time hours.