Executive Assistant & Project Coordinator

Landmark Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Landmark Group in Sydney is seeking an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions to support major business priorities and keep operations well-structured.

You will coordinate across sales, marketing, development, and display suites, manage agendas and minutes, track milestones, and ensure timely approvals. This role requires high organisation, proactive communication, and the ability to manage competing priorities in a fast-moving environment.

Qualifications

• 10+ years’ experience as an Executive Assistant, Project Coordinator or Operations Coordinator.
• Experience supporting a senior executive in a fast-moving business.
• Excellent written communication and meeting-minute skills.
• Strong project coordination, follow-through and personal accountability.
• Ability to work with minimal direction and manage competing priorities.
• Confidence dealing with senior stakeholders and external consultants.
• Attention to detail and a high level of discretion.

Responsibilities

• Preparing agendas, briefing material, meeting minutes and decision summaries.
• Maintaining a central action and approval register.
• Coordinating work across sales, marketing, development, display suites and aftercare.
• Tracking project launches, display-suite openings and other key milestones.
• Managing weekly priorities, schedule and outstanding approvals.
• Drafting internal communications and follow-up emails.
• Escalating delays, risks and unresolved issues.

Skills

Executive Assistant experience

Project coordination

Stakeholder management

Meeting minutes

Prioritisation & multitasking

Discretion & attention to detail

Written communication

Job description

Executive Assistant & Project Coordinator

Executive Assistant & Project Coordinator

Sydney | Full-time | Office-based, five days per week

Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.

We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

About Landmark Group

Landmark Group is a Sydney-based builder-developer with a track record across 43 projects and more than 4,000 completed homes.

With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle - from acquisition and development through to construction, marketing, sales, handover and aftercare.

This integrated model makes the role unusually varied and gives you a front-row view of how major projects come together.

What you’ll own

• Preparing agendas, briefing material, meeting minutes and decision summaries
• Maintaining a central action and approval register
• Coordinating work across sales, marketing, development, display suites and aftercare
• Tracking project launches, display-suite openings and other key milestones
• Managing weekly priorities, schedule and outstanding approvals
• Drafting internal communications and follow-up emails
• Escalating delays, risks and unresolved issues

What we’re looking for

This role suits someone who is highly organised, clear communication skills and commercially aware.

You will have:

• 10+ years’ experience as an Executive Assistant, Project Coordinator or Operations Coordinator
• Experience supporting a senior executive in a fast-moving business
• Excellent written communication and meeting-minute skills
• Strong project coordination, follow-through and personal accountability
• The ability to work with minimal direction and manage competing priorities
• Confidence dealing with senior stakeholders and external consultants
• Attention to detail and a high level of discretion

Nice to have

• Property development, construction or real estate experience
• Experience coordinating project launches or operational milestones
• Exposure to sales, acquisitions or development processes
• Experience working in a privately owned business

Why this role is different

• Build the structure and operating rhythm around a senior executive
• Become a trusted operator within a fast-growing business
• Gain exposure to major commercial decisions
• See the full builder-developer model from the inside