Pathology Admin & Mdt Coordination Officer

Nsw Health Pathology; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Landmark Group in Sydney is seeking an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities. You will be a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

Qualifications

• 10+ years' experience as an Executive Assistant, Project Coordinator or Operations Coordinator.
• Experience supporting a senior executive in a fast-moving business.
• Excellent written communication and meeting-minute skills.
• Strong project coordination, follow-through and personal accountability.
• Ability to work with minimal direction and manage competing priorities.
• Confidence dealing with senior stakeholders and external consultants.
• Attention to detail and a high level of discretion.

Responsibilities

• Preparing agendas, briefing material, meeting minutes and decision summaries.
• Maintaining a central action and approval register.
• Coordinating work across sales, marketing, development, display suites and aftercare.
• Tracking project launches, display-suite openings and other key milestones.
• Managing weekly priorities, schedule and outstanding approvals.
• Drafting internal communications and follow-up emails.
• Escalating delays, risks and unresolved issues.

Skills

Executive support

Project coordination

Written communication

Discretion

Stakeholder management

Organisational skills

Job description

Executive Assistant & Project Coordinator

Sydney Landmark

Executive Assistant & Project Coordinator

Sydney | Full-time | Office-based, five days per week

Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.

We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

About Landmark Group

Landmark Group is a Sydney-based builder‑developer with a track record across 43 projects and more than 4,000 completed homes.

With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle – from acquisition and development through to construction, marketing, sales, handover and aftercare.

This integrated model makes the role unusually varied and gives you a front‑row view of how major projects come together.

• Preparing agendas, briefing material, meeting minutes and decision summaries
• Maintaining a central action and approval register
• Coordinating work across sales, marketing, development, display suites and aftercare
• Tracking project launches, display‑suite openings and other key milestones
• Managing weekly priorities, schedule and outstanding approvals
• Drafting internal communications and follow‑up emails
• Escalating delays, risks and unresolved issues

This role suits someone who is highly organised, clear communication skills and commercially aware.

• 10+ years' experience as an Executive Assistant, Project Coordinator or Operations Coordinator
• Experience supporting a senior executive in a fast‑moving business
• Excellent written communication and meeting‑minute skills
• Strong project coordination, follow‑through and personal accountability
• The ability to work with minimal direction and manage competing priorities
• Confidence dealing with senior stakeholders and external consultants
• Attention to detail and a high level of discretion

• Property development, construction or real estate experience
• Experience coordinating project launches or operational milestones
• Exposure to sales, acquisitions or development processes
• Experience working in a privately owned business

• Build the structure and operating rhythm around a senior executive
• Become a trusted operator within a fast‑growing business
• Gain exposure to major commercial decisions
• See the full builder‑developer model from the inside

We are open to considering this role on a full-time, part-time or job‑share basis. Please let us know of your flexibility requirements.