Senior EA & Project Coordinator: Drive Milestones

Landmark Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Landmark Group in Sydney is seeking an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions to support major business priorities and keep operations well-structured.

You will coordinate across sales, marketing, development, and display suites, manage agendas and minutes, track milestones, and ensure timely approvals. This role requires high organisation, proactive communication, and the ability to manage competing priorities in a fast-moving environment.

Qualifications

• 10+ years’ experience as an Executive Assistant, Project Coordinator or Operations Coordinator.
• Experience supporting a senior executive in a fast-moving business.
• Excellent written communication and meeting-minute skills.
• Strong project coordination, follow-through and personal accountability.
• Ability to work with minimal direction and manage competing priorities.
• Confidence dealing with senior stakeholders and external consultants.
• Attention to detail and a high level of discretion.

Responsibilities

• Preparing agendas, briefing material, meeting minutes and decision summaries.
• Maintaining a central action and approval register.
• Coordinating work across sales, marketing, development, display suites and aftercare.
• Tracking project launches, display-suite openings and other key milestones.
• Managing weekly priorities, schedule and outstanding approvals.
• Drafting internal communications and follow-up emails.
• Escalating delays, risks and unresolved issues.

Skills

Executive Assistant experience

Project coordination

Stakeholder management

Meeting minutes

Prioritisation & multitasking

Discretion & attention to detail

Written communication

Job description

Landmark Group in Sydney is seeking an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions to support major business priorities and keep operations well-structured.

You will coordinate across sales, marketing, development, and display suites, manage agendas and minutes, track milestones, and ensure timely approvals. This role requires high organisation, proactive communication, and the ability to manage competing priorities in a fast-moving environment.