Senior Executive Assistant & Project Coordinator

Nsw Health Pathology; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Landmark Group in Sydney is seeking an experienced Executive Assistant & Project Coordinator to support the Head of Sales & Acquisitions. You will bring structure to a fast-moving executive, coordinate cross-department work, and manage priorities across sales, marketing, development and aftercare.

You will work directly with a director involved in large-scale residential transactions, providing clear communication, minutes, and milestone tracking. The role is office-based with full-time hours.

Qualifications

• 10+ years of experience as an Executive Assistant, Project Coordinator or Operations Coordinator.
• Experience supporting a senior executive in a fast-moving business.
• Excellent written communication and meeting-minute skills.
• Strong project coordination, follow-through and personal accountability.
• The ability to work with minimal direction and manage competing priorities.
• Confidence dealing with senior stakeholders and external consultants.
• Attention to detail and a high level of discretion.

Responsibilities

• Preparing agendas, briefing material, meeting minutes and decision summaries
• Maintaining a central action and approval register
• Coordinating work across sales, marketing, development, display suites and aftercare
• Tracking project launches, display-suite openings and other key milestones
• Managing weekly priorities, schedule and outstanding approvals
• Drafting internal communications and follow-up emails
• Escalating delays, risks and unresolved issues

Skills

years of experience

executive support

meeting minutes

project coordination

prioritisation

stakeholder management

attention to detail

Job description

Executive Assistant & Project Coordinator

Sydney | Full-time | Office-based, five days per week

Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.

We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

About Landmark Group

Landmark Group is a Sydney-based builder-developer with a track record across 43 projects and more than 4,000 completed homes. With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle - from acquisition and development through to construction, marketing, sales, handover and aftercare.

This integrated model makes the role unusually varied and gives you a front-row view of how major projects come together.

What you'll own

• Preparing agendas, briefing material, meeting minutes and decision summaries
• Maintaining a central action and approval register
• Coordinating work across sales, marketing, development, display suites and aftercare
• Tracking project launches, display-suite openings and other key milestones
• Managing weekly priorities, schedule and outstanding approvals
• Drafting internal communications and follow-up emails
• Escalating delays, risks and unresolved issues

What we're looking for

• 10+ years’ experience as an Executive Assistant, Project Coordinator or Operations Coordinator
• Experience supporting a senior executive in a fast-moving business
• Excellent written communication and meeting-minute skills
• Strong project coordination, follow-through and personal accountability
• The ability to work with minimal direction and manage competing priorities
• Confidence dealing with senior stakeholders and external consultants
• Attention to detail and a high level of discretion

Nice to have

• Property development, construction or real estate experience
• Experience coordinating project launches or operational milestones
• Exposure to sales, acquisitions or development processes
• Experience working in a privately owned business

Why this role is different

• Build the structure and operating rhythm around a senior executive
• Become a trusted operator within a fast-growing business
• Gain exposure to major commercial decisions
• See the full builder-developer model from the inside