Senior Executive Assistant & Project Coordinator

Nsw Health Pathology; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Landmark Group in Sydney is seeking an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities. You will be a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

Qualifications

• 10+ years' experience as an Executive Assistant, Project Coordinator or Operations Coordinator.
• Experience supporting a senior executive in a fast-moving business.
• Excellent written communication and meeting-minute skills.
• Strong project coordination, follow-through and personal accountability.
• Ability to work with minimal direction and manage competing priorities.
• Confidence dealing with senior stakeholders and external consultants.
• Attention to detail and a high level of discretion.

Responsibilities

• Preparing agendas, briefing material, meeting minutes and decision summaries.
• Maintaining a central action and approval register.
• Coordinating work across sales, marketing, development, display suites and aftercare.
• Tracking project launches, display-suite openings and other key milestones.
• Managing weekly priorities, schedule and outstanding approvals.
• Drafting internal communications and follow-up emails.
• Escalating delays, risks and unresolved issues.

Skills

Executive support

Project coordination

Written communication

Discretion

Stakeholder management

Organisational skills

Job description

Landmark Group in Sydney is seeking an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities. You will be a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.