Senior Executive Assistant: Diary, Travel & Ops

Infopeople; Canberra; On-site; AUD 70,000 - 100,000; Full time

Job summary

Infopeople in Canberra is seeking an Executive Assistant to provide high-level administrative support to the Executive Group Manager and broader division. This role requires initiative, organisation, and the ability to work under pressure to meet deadlines.

You will manage the diary and travel, coordinate meetings and briefs, handle email correspondence, and support finance processes while maintaining strong relationships with internal stakeholders across the division.

Qualifications

• Demonstrated ability to provide high-level administrative support to an Executive Group Manager.
• Strong time management and organisational skills with the ability to prioritise.
• Excellent verbal and written communication to liaise with stakeholders.
• Experience supporting office operations and finance tasks.

Responsibilities

• Provide high-level executive support to the Executive Group Manager.
• Manage diary, meetings, and briefs.
• Oversee email correspondence for the Executive office.
• Arrange travel for the Executive Group Manager and staff.
• Coordinate daily administrative activities of the Executive office.
• Monitor and route incoming/outgoing correspondence using TRIM.
• Collaborate with the Executive Officer for information requests.
• Assist with finance tasks including invoicing and reconciliations.
• Work with Ministerial and Government Services team to support office duties.
• Build collaborative relationships with internal stakeholders.

Skills

Executive support

Diary management

Travel coordination

Email management

Stakeholder liaison

Microsoft Office

Records management

Tools

Microsoft Office

Objective/TRIM records management

Job description

Infopeople in Canberra is seeking an Executive Assistant to provide high-level administrative support to the Executive Group Manager and broader division. This role requires initiative, organisation, and the ability to work under pressure to meet deadlines.

You will manage the diary and travel, coordinate meetings and briefs, handle email correspondence, and support finance processes while maintaining strong relationships with internal stakeholders across the division.