Senior Accounts & Administration Coordinator

Niche Talent Pty Ltd; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Ownership and autonomy

Exposure across accounts and payroll

Established and growing business

Opportunity to improve systems

Job summary

Niche Talent Pty Ltd is seeking a Senior Accounts & Administration Coordinator to own the day-to-day accounting and administration across multiple projects in South East Queensland. You will manage AP/AR, invoicing, payroll, HR admin and asset registers while supporting management and project teams.

The role offers broad exposure to accounts and operations with opportunities to improve internal processes within a growing business.

Qualifications

• Strong experience across AP, AR, payroll and bookkeeping.
• Confident Xero and Excel skills.
• Previous experience within construction, civil, equipment hire or related operations.

Responsibilities

• Own day-to-day accounts and administration functions.
• Process accounts payable and accounts receivable.
• Handle supplier invoices, POs and payment batches.
• Manage customer invoicing and debitor control.
• Oversee project claims and Schedule of Rates invoicing.
• Process weekly payroll and timesheets.
• Handle superannuation, leave and entitlements.
• Maintain bank, supplier and credit card reconciliations.
• Utilise Xero for payroll administration and records.
• Maintain plant, vehicle, asset registers and HR administration.
• Identify improvements to internal processes.

Skills

AP & AR bookkeeping

Payroll processing

Xero accounting

Excel skills

Supplier invoicing

Tools

Xero

Job description

Senior Accounts & Administration Coordinator

Our client is an established and growing business operating across the construction and infrastructure sector throughout South East Queensland.

With a busy operation spanning multiple projects, site teams, vehicles and equipment, they are looking for an experienced Senior Accounts & Administration Coordinator to take ownership of the day-to-day accounts and administration function.

This is a broad, hands‑on position working closely with management, operations and project teams, offering excellent exposure across the wider business.

The Company

Our client is an established and growing business operating across the construction and infrastructure sector throughout South East Queensland.

With a busy operation spanning multiple projects, site teams, vehicles and equipment, they are looking for an experienced Senior Accounts & Administration Coordinator to take ownership of the day-to-day accounts and administration function.

This is a broad, hands‑on position working closely with management, operations and project teams, offering excellent exposure across the wider business.

The Role

You will take ownership of a diverse range of accounting and administrative responsibilities, including:

• Accounts payable and accounts receivable
• Supplier invoices, purchase orders and payment batches
• Customer invoicing and debtor management
• Project claims and Schedule of Rates invoicing
• Weekly payroll processing and timesheets
• Superannuation, leave and employee entitlements
• BERT, CIP, QLeave and WorkCover administration
• Bank, supplier and credit card reconciliations
• Xero accounting and payroll administration
• Employee records and general HR administration
• Plant, vehicle, fuel card, toll, PPE, tool and asset registers
• Identifying and implementing improvements to internal processes

About You

To be successful, you will ideally have:

• Strong experience across AP, AR, payroll and bookkeeping
• Confident Xero and Excel skills
• Previous experience within construction, civil, equipment hire, transport, trades or a similar operational business
• Excellent attention to detail and the ability to investigate discrepancies
• Strong organisational skills with the ability to manage competing priorities
• Confidence communicating across management, employees, suppliers, customers and site personnel
• A proactive approach and willingness to take genuine ownership of your responsibilities

Benefits

• Broad role with genuine ownership and autonomy
• Work closely with management and key decision-makers
• Exposure across accounts, payroll, projects and operations
• Join an established and growing business
• Opportunity to improve systems and processes rather than simply maintain them
• Stable, long-term opportunity within a busy industry