Office Administrator (Accounts Payable) | Construction

Wow Recruitment; Woollahra Municipal Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Varied & Dynamic Role

Supportive Leadership

Modern Workspace

Job summary

WOW Recruitment is seeking an exceptionally organised Accounts Payable & Office Administrator to join a dynamic construction team. The role offers exposure to core AP functions, project administration and direct support for the Executive team.

The successful candidate will work closely with CFO/MD, manage supplier invoices, project cost sheets and data integrity across Xero and internal tools, while helping refine processes and improve productivity.

Qualifications

• Experience in accounts payable and office administration.
• Proficient with Xero and MS Office.
• Ability to coordinate projects and support executive team.

Responsibilities

• Managing Accounts Payable: invoices, PO matching, and Westpac payments.
• Supporting the Executive Team: minutes, HR/IT/finance tasks and asset registers.
• Driving Project Admin: travel, subcontractors, inductions and timesheets.
• Maintaining data and spreadsheets: reconcile Xero with project tools.
• Overseeing office operations, logistics, catering and events.

Skills

Accounts Payable

Administrative Support

Communication Skills

Project Coordination

Team Collaboration

Tools

Xero

Excel

PowerPoint

Westpac

Job description

Office Administrator (Accounts Payable) | Construction

Office Administrator (Accounts Payable) | Construction

WOW Recruitment is seeking an exceptionally organised Accounts Payable & Office Administrator to join our clients' dynamic team within the construction industry. If you have a proactive, with a "can do" attitude and thrive ina varied environment, this role could be for you!

Our client is an established and growing player in the Australian construction sector, delivering major projects and respected within the market. They foster a collaborative, tight-knit team environment that values collaboration, efficiency and a hands-on approach to doing what needs to be done for braoder business objectives. Operating with strong internal leadership, they offer a stable, supportive workspace where your administrative and financial flair will directly impact the success of their projects.

Benefits

• Varied & Dynamic Role:Enjoy a unique blend of core accounts payable functions, high-level project administration and direct support for the Executive team - with visability across construction projects
• Supportive Leadership:Work closely with the CFO, Managing Director and Project Managers who value your insights and efficiency.
• Modern Workspace:Join a company that values technology, actively looking for ways to refine systems and leverage AI to enhance productivity.

You Will Be

• Managing Accounts Payable:Reviewing, verifying, and processing supplier invoices against purchase orders and project costing spreadsheets, alongside manually uploading payments into Westpac.
• Supporting the Executive Team:Providing direct administrative assistance to the MD and CFO across HR, IT, legal, commercial and finance matters, including meeting minutes and spreadsheet upkeep (Fixed Asset Registers, Insurance schedules).
• Driving Project Admin:Coordinating project travel (flights, accommodation, car hire), managing subcontractor databases, checking compliance documentation, and tracking service provider inductions and timesheets.
• Maintaining Data & Spreadsheets:Ensuring total accuracy between Xero and internal project tools, plus designing and updating Approved Supplier Spreadsheets.
• Overseeing Office Operations:Managing office logistics, stationary orders, catering, and team functions, while assisting the Business Development team with marketing presentations and tenders when needed.

You Are

• Experienced in Finance & Admin:You bring strong competence in accounts payable, manual payment banking platforms and general office administration.
• Systems Savvy:You are proficient in the Xeroaccounting system and skilled across MS Office products (particularly Excel, Word, and PowerPoint). An understanding of AI and its workplace benefits is highly regarded.
• A Project-Minded Professional:You ideally possess construction or heavy industry experience and can comfortably handle project-based budgeting, supplier compliance, and site visits as required.
• Meticulous & Resilient:You have a keen eye for detail, proofreading skills and the capability to manage structured finance processes within an environment that has both busier and quieter periods.
• A Communicator & Collaborator:You possess excellent written and verbal communication skills, allowing you to build strong working relationships with project managers, consultants and subcontractors.