Accounts and Administrative Officer

Premium External Solutions Pty Ltd; Melton; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Direct access to company directors

Ownership of accounts function

Salary negotiable based on experience

Growth opportunities

Stability and established business

Job summary

Premium Group in Melton, Victoria is seeking an experienced Accounts & Administration Officer to own the day-to-day accounts function across our building materials and construction businesses.

You will work closely with directors and the management team, manage AP/AR, payroll, BAS, and maintain accurate records in Xero and InFlow. This permanent role offers ownership and growth within a stable, established company.

Qualifications

• Has solid previous experience in an accounts/bookkeeping role.
• Is highly competent with Xero.
• Has strong accounts payable, receivable and reconciliation experience.
• Understands payroll and general bookkeeping processes.
• Is comfortable learning new systems and processes.
• Has excellent attention to detail.
• Can prioritise and manage their own workload.
• Communicates clearly and professionally.
• Is confident following up customers and resolving account issues.
• Takes ownership and accountability for their responsibilities.
• Understands the importance of confidentiality.
• Is comfortable working directly with business owners and management.
• Looks for solutions rather than simply identifying problems.

Responsibilities

• Manage accounts payable and accounts receivable.
• Process supplier invoices and payments.
• Handle customer invoicing and account management.
• Follow up overdue accounts and debt collection.
• Perform bank and credit card reconciliations.
• Maintain records in Xero accurately.
• Work with InFlow inventory/job management system.
• Oversee payroll processing and payroll administration.
• Handle superannuation and payroll reporting.
• Assist BAS preparation and reporting.
• Manage customer credit limits and account holds.
• Prepare weekly/monthly accounts reports for directors.
• Maintain accurate financial and administrative records.
• Liaise with customers, suppliers and internal departments.
• Coordinate with external accountant as required.
• Help develop and maintain clear internal accounts procedures.

Skills

Attention to detail

Communication

Time management

Ownership

Confidentiality

Problem solving

Prioritisation

Tools

Xero

InFlow

Job description

Premium Group is seeking an experienced and highly organised Accounts & Administration Officer to join our team and take ownership of the day-to-day accounts function across our businesses.

We are an established and growing building materials and construction group. We are looking for someone who is confident, accountable and capable of managing their responsibilities independently while working closely with our directors, management team and external accountant where required.

Key Responsibilities

• Accounts payable and accounts receivable
• Processing supplier invoices and payments
• Customer invoicing and account management
• Debtor management and following up overdue accounts
• Bank and credit card reconciliations
• Maintaining accurate records within Xero
• Working with our InFlow inventory/job management system
• Payroll processing and associated administration
• Superannuation and payroll reporting
• Assisting with BAS preparation and reporting
• Managing customer credit limits and account holds
• Preparing weekly/monthly accounts reports for directors
• Maintaining accurate financial and administrative records
• Liaising with customers, suppliers and internal departments
• Working with our external accountant where required
• Helping develop and maintain clear internal accounts procedures

About You

We are looking for someone who:

• Has solid previous experience in an accounts/bookkeeping role
• Is highly competent with Xero
• Has strong accounts payable, receivable and reconciliation experience
• Understands payroll and general bookkeeping processes
• Is comfortable learning new systems and processes
• Has excellent attention to detail
• Can prioritise and manage their own workload
• Communicates clearly and professionally
• Is confident following up customers and resolving account issues
• Takes ownership and accountability for their responsibilities
• Understands the importance of confidentiality
• Is comfortable working directly with business owners and management
• Looks for solutions rather than simply identifying problems

Experience within the construction, building materials or trade industry would be highly regarded but is not essential.

What We’re Looking For

This isn’t a position where we want someone simply processing paperwork.

We want someone who can take ownership of the accounts function, understand how our businesses operate and ensure the right information gets to the right people at the right time.

There will be clear responsibilities and processes in place, but we also want someone confident enough to identify where something isn’t working and suggest a better way of doing it.

What We Offer

• Permanent full-time position
• Stable and established business
• Direct access to company directors and decision-makers
• Opportunity to take genuine ownership of the accounts function
• Supportive management team
• Opportunity to improve and develop systems as the business continues to grow
• Salary negotiable based on experience