Accounts Administrator

Hassett Group; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Hassett Group in Melbourne is seeking an experienced Accounts Administrator to join the finance and administration team in a fast-paced environment across multiple locations. You will handle accounts payable and receivable, bank reconciliations, and job costing while maintaining accurate records and supporting process improvements.

The role focuses on detail, cross‑team collaboration, and timely problem solving, with exposure to various systems and high transaction volumes.

Qualifications

• Experience in Accounts Administration or Bookkeeping
• Practical experience across AP, AR and reconciliations
• Strong attention to detail and accuracy
• Comfortable working across multiple systems and high volumes of information

Responsibilities

• Manage accounts payable processing, including coding invoices and supplier statement reconciliations
• Support the full accounts receivable process, including debtor statements and collections
• Complete daily bank reconciliations and credit card expense allocations
• Process and maintain accurate job, invoicing and expense information
• Reconcile job costing and transaction data between operational and finance systems
• Monitor timesheets and follow up missing, incomplete or incorrect submissions
• Investigate discrepancies including incorrect coding, duplicate entries, missing approvals and variances
• Liaise with internal teams and clients to resolve account and transaction queries
• Maintain accurate financial and administrative records
• Assist with systems, data clean-ups and improvements to administrative processes

Skills

AP processing

AR processing

Reconciliations

Data accuracy

Job description

ABOUT OUR CLIENT & THE ROLE

Our client is an established Australian services business operating in a fast-paced, operational environment with teams working across multiple locations. They are looking for an experienced Accounts Administrator to join their finance and administration team.

Reporting to the Accounts Team Leader, this is a broad, hands‑on role covering accounts payable, accounts receivable, reconciliations, job transaction processing and general administration. The role will suit someone who enjoys working across the detail, keeping transactions and records accurate, and dealing with different people across the business to resolve issues as they arise.

RESPONSIBILITIES

• Manage accounts payable processing, including coding invoices and supplier statement reconciliations
• Support the full accounts receivable process, including debtor statements and collections
• Complete daily bank reconciliations and credit card expense allocations
• Process and maintain accurate job, invoicing and expense information
• Reconcile job costing and transaction data between operational and finance systems
• Monitor timesheets and follow up missing, incomplete or incorrect submissions
• Investigate discrepancies including incorrect coding, duplicate entries, missing approvals and variances
• Liaise with internal teams and clients to resolve account and transaction queries
• Maintain accurate financial and administrative records
• Assist with systems, data clean‑ups and improvements to administrative processes

SKILLS & EXPERIENCE

• Previous experience in Accounts Administration or Bookkeeping role
• Practical experience across AP, AR and reconciliations
• Strong attention to detail and accuracy
• Comfortable working across multiple systems and high volumes of information
• Exposure to traffic management, labour hire or another operational/service-based environment would be well regarded
• Strong communication skills with the ability to deal with people across different areas and levels of a business
• Organised, reliable and willing to jump in where needed