Seeking a Results-Driven Office Manager for a Renovation Company - UP TO 100K.

Capital Worx; Perth; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Birthday day off

Supportive leadership

Modern systems

Professional environment

Job summary

Capital Worx in Perth is seeking a results-driven Office Manager to keep operations efficient across residential and light commercial projects. You’ll support onsite crews and office staff, manage client communications, and ensure smooth day-to-day administration.

The role demands strong communication, solid accounting software experience (ServiceM8, Xero, BuildXact), and at least 5 years in a similar role.

Qualifications

• 5+ years of work experience in the same role or very similar role.
• Experience with invoicing and financial reporting is a plus.
• Experience in construction trades environment is preferred.

Responsibilities

• Be the key point of contact for client calls, emails, bookings, quotes and job updates.
• Help with managing client enquiries and keep Job Management System up to date.
• Invoicing, accounts receivable/payable, bank reconciliation & payroll support.
• Keep financial records accurate and help prepare weekly and monthly reports.
• Maintain employee and subcontractor records, licenses, certifications & onboarding requirements.
• Track job progress, labour hours, and assist with internal reporting.
• Data hygiene and keeping the office running smoothly.
• Jump in wherever needed to support the office team.

Skills

Communication

Accounting software

MS Office

Tools

ServiceM8

Xero

BuildXact

Job description

Seeking a Results-Driven Office Manager for a Renovation Company - UP TO 100K.

We are only interested in interviewing the best candidates for this position and if you are successful, you will enjoy the following benefits:

Supportive leadership & positive culture

Paid Day Off for your Birthday

Modern systems & a professional, friendly environment

Capital Worx are on the prowl for a new Superstar Office Manager!

We’re a skilled, hardworking team dedicated to quality work across residential and light commercial projects in Perth. We take pride in delivering outstanding quality and innovation, blending design and functionality to every project, communicating openly with our clients, and maintaining a safe, positive, and well-organised work environment is essential.

As our Office Manager, you’ll be essential in keeping our operations efficient and supporting both our onsite crews and office staff to help us deliver the smoothest sailing possible on every project.

What You’ll do

Be the key point of contact for client calls, emails, bookings, quotes and job updates answering directly to the Ops manager and assisting the sales team and site supervisor

Help with Managing client enquiries and keep Job Management System up to date

Invoicing, accounts receivable/payable, bank reconciliation & Support payroll -you will need to be comfortable chasing money on occasion

Keep financial records accurate and help prepare weekly and monthly reports

Maintain employee and subcontractor records, licenses, certifications & onboarding requirements

Track job progress, labour hours, and assist with internal reporting

Data hygiene

Keep the office running smoothly—filing, supplies, basic IT support

Jump in wherever needed to support the office team

What we're Looking For

Strong communication skills – the ability to be friendly but firm (we want someone who can take control and be comfortable in doing that while being that amazing friendly person our clients remember.

Confident with computers (ServiceM8, Xero and Build Xact ideal but we'll train!)

Intermediate MS Office skills required to effectively manage administrative tasks

An organised person who wants to really OWN their role

Someone who enjoys helping a team succeed and wants to grow with us

Minimum 5+ years of work experience required in the same role or very similar role and your now ready to step up

Experience with invoicing and financial reporting is a plus!

Previous experience working alongside the trades sector is preferred but not required. If this sounds like a bit of you, send your resume and a short email telling us why you’re the right person for this job TODAY.

We are actively looking to hire the right person now so get cracking and send us through yr resume NOW

Be sure to write a p.s. and tell us your favourite thing for Lunch.

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Which of the following statements best describes your right to work in Australia? What's your expected annual base salary? How many years' experience do you have as an office manager? How much notice are you required to give your current employer? Do you have Cash Management experience?

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