OFFICE MANAGER

CoreStaff (Australia); Darwin; On-site; AUD 99,000 - 121,000; Full time

Benefits offered by this job

Autonomy in role

Diverse role exposure

Darwin-based role

Job summary

CoreStaff (Australia) is seeking an experienced Office Manager for a Darwin-based, full-time role. You will oversee day-to-day administrative and operational functions, coordinate facilities and systems, and partner with the General Manager to ensure smooth running across finance, payroll and executive support.

The role offers broad exposure to business operations, events, and process improvement, with autonomy to establish efficient procedures and contribute to leadership initiatives.

Qualifications

• Previous experience in Office Management or EA or admin.
• Strong organisational skills and ability to juggle priorities.
• Experience with payroll, bookkeeping or accounts administration.
• Excellent communication and MS Office proficiency.

Responsibilities

• Oversee daily office operations and maintain an efficient work environment.
• Assist payroll preparation, timesheet processing and employee records.
• Support accounts payable/receivable, invoicing and expense management.
• Coordinate meetings, travel, reports and internal communications.
• Take ownership of ad hoc projects and liaise with management and suppliers.

Skills

Office Management

Executive Assistance

Business Administration

Microsoft Office

Communication

Tools

Accounting Software

Business Management Software

Payroll Systems

Job description

Are you the kind of person who sees something that needs doing and just gets it done?

We're looking for an experienced, proactive and highly organised Office Manager to join our client, a growing Australian business specialising in infrastructure, construction, marine services and industrial maintenance.

This isn't your typical Office Manager position. We're looking for someone who thrives on variety, enjoys building things from the ground up and isn't afraid to roll up their sleeves and get involved in all aspects of running a business.

One day you might be coordinating a corporate event, the next assisting with payroll, implementing a new business procedure or working directly alongside the General Manager to keep operations running smoothly.

If you're a natural problem solver, love creating structure and take pride in being the person who keeps everything moving, we want to hear from you!

About the Role

Reporting directly to the General Manager, you will be responsible for establishing, coordinating and overseeing the day-to-day administrative and operational functions of the Darwin office.

This is an opportunity to make the role your own, introduce efficiencies and become a trusted member of the leadership team.

Key Responsibilities

Office Management & Operations

• Oversee the daily operations of the office, ensuring an efficient and professional working environment.
• Assist with setting up and establishing office facilities, equipment, suppliers and administrative processes.
• Develop, implement and maintain office systems, policies and procedures.
• Manage office supplies, contractors, service providers and general administration.
• Identify opportunities to improve business processes and operational efficiencies.

Finance, Payroll & Administration

• Assist with payroll preparation, timesheet processing and employee records.
• Support basic accounts payable and receivable functions, invoicing and expense management.
• Liaise with external accountants and payroll providers as required.
• Maintain accurate financial and administrative records.
• Assist with purchasing, supplier coordination and general financial reporting.

Executive & Business Support

• Provide high-level administrative and operational support to the General Manager.
• Coordinate meetings, appointments, travel arrangements and business correspondence.
• Assist with preparing reports, presentations, business documentation and internal communications.
• Take ownership of ad hoc projects and tasks as business priorities evolve.
• Act as a central point of contact between management, employees, suppliers and external stakeholders.

Events & Business Coordination

• Plan and coordinate corporate events, client functions, team activities and business meetings.
• Manage event logistics, bookings, suppliers and budgets.
• Support business development activities, networking opportunities and company initiatives.
• Assist with employee onboarding, internal communications and team engagement.

About You

We're looking for someone with a can-do attitude, strong initiative and the confidence to take ownership.

Ideally, you will bring:

• Previous experience in Office Management, Executive Assistance, Business Administration or a similar multifaceted role.
• Strong organisational skills with the ability to juggle competing priorities.
• Experience with payroll, basic bookkeeping or accounts administration.
• Confidence in developing and implementing systems, processes and procedures.
• Excellent communication skills and the ability to work with people at all levels.
• Strong Microsoft Office skills and experience using accounting or business management software.
• A proactive mindset with the ability to work autonomously and make decisions.
• A flexible, adaptable approach and willingness to assist wherever needed.
• A high level of discretion, professionalism and attention to detail.

Experience within construction, infrastructure, engineering or industrial services would be advantageous but is not essential.

Most importantly, we're looking for the right personality. Someone who doesn't need to be asked twice, takes pride in their work and genuinely enjoys being the go-to person in a busy business.

What's on Offer?

• $110,000 per annum + superannuation
• Full-time, Darwin-based position.
• Work closely with the General Manager and business leadership.
• Opportunity to establish systems and procedures and influence how the office operates.
• A diverse role offering exposure to business operations, finance, events and executive support.
• Genuine autonomy and the opportunity to take ownership of your position.
• Join an established Australian business operating across major infrastructure and industrial projects.

Ready to Take Ownership?

If you're looking for a role where no two days are the same, your initiative is valued and you can make a genuine impact on how a business operates, we'd love to hear from you.