Office Manager

Meridian Maintenance; Perth; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Supportive culture

Modern systems

Professional environment

Job summary

Meridian Maintenance is seeking an experienced Office Manager to lead daily office operations in Australia. You will be the central contact for clients, manage bookings, quotes, and job updates, and support financial processes across invoicing, payroll, and reporting.

The role requires strong communication, organizational skills, and a proactive mindset to keep the team efficient and aligned with project delivery.

Qualifications

• Minimum 5+ years of work experience in office administration.
• Experience with invoicing and financial reporting is a plus.
• Confident with computers; familiarity with ServiceM8/Xero ideal.

Responsibilities

• Be the key contact for new clients, bookings, quotes and job updates.
• Manage client inquiries and keep the Job Management System up to date.
• Invoicing, accounts receivable/payable, bank reconciliation & payroll support.
• Keep financial records accurate and assist with weekly/monthly reports.
• Maintain employee and subcontractor records, licenses and onboarding requirements.
• Track job progress, labour hours, and assist with internal reporting.
• Data hygiene, compliance tasks & insurance claims.
• Keep the office running smoothly: filing, supplies, basic IT support.

Skills

Strong communication

Organized

Own your role

Team-oriented

Tools

ServiceM8

Xero

MS Office

Job description

Are you a killer office professional looking to grow and take ownership of a successful and growing trades business? We only interview the best candidates and if you are successful, you will enjoy the following benefits:

• Supportive leadership & positive culture
• Modern systems & a professional, friendly environment

Meridian Maintenance is only looking for 1 Superstar Office Manager!

We’re a skilled, hardworking team dedicated to quality work across residential and light commercial projects in Australia. We take pride in delivering quality that lasts, communicating openly with our clients, and maintaining a safe, positive, and well-organised work environment. As our Office Manager, you’ll be essential in keeping our operations efficient and supporting both our onsite crews and our off tools staff to help us deliver the best outcomes every day.

What You’ll do

• Be the key point of contact for new clients and a general concept around bookings, quotes and job updates
• Help with Managing client enquiries and keep Job Management System up to date
• Invoicing, accounts receivable/payable, bank reconciliation & Support payroll -you will need to be comfortable chasing money on occasion
• Keep financial records accurate and help prepare weekly and monthly reports
• Maintain employee and subcontractor records, licenses, certifications & onboarding requirements
• Track job progress, labour hours, and assist with internal reporting
• Data hygiene, compliance tasks & assist with insurance claims.
• Keep the office running smoothly—filing, supplies, basic IT support
• Jump in wherever needed to support the oof the tools team

What we're Looking For

• Strong communication skills – the ability to be friendly but firm
• Confident with computers (ServiceM8/Xero ideal but we'll train!)
• Intermediate MS Office skills required to effectively manage administrative tasks
• An organised person who wants to really OWN their role
• Someone who enjoys helping a team succeed and wants to grow with us
• Minimum 5+ years of work experience required
• Experience with invoicing and financial reporting is a plus!
• Previous experience working alongside the trades sector is preferred but not required.