School Morning Receptionist - Welcoming & Organized

The Knox School; Melbourne; On-site; AUD 30,000 - 39,000; Part time

Benefits offered by this job

Onsite café (barista coffee)

Onsite parking

Employee Assistance Program

Salary Packaging opportunities

Job summary

The Knox School in Melbourne is seeking a warm, professional Morning Receptionist to join our Administration Team on a 12-month fixed-term contract, working 8.00am to 1.00pm, Monday to Friday. You will be one of the first points of contact for students, families and staff, delivering a welcoming and efficient reception experience.

Ideal candidates have reception or administrative experience, excellent communication and organisational skills, and the ability to maintain confidentiality.

Qualifications

• Demonstrated experience in a reception, customer service or administrative support role.
• Exceptional interpersonal and communication skills.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel); ability to learn school systems/databases.

Responsibilities

• Greet and assist students, families, visitors and staff in a warm and professional manner.
• Manage incoming telephone calls, emails and reception enquiries.
• Monitor visitor sign-in procedures and support campus security protocols.
• Provide administrative support including correspondence, filing, record keeping and data entry.
• Coordinate incoming and outgoing mail, deliveries and courier services.
• Respond to student needs and enquiries, liaising with relevant staff as required.
• Assist with administration of School events, meetings and activities.
• Support other administrative teams with general office tasks as required.
• Maintain a professional, organised and welcoming reception environment.
• Work collaboratively with colleagues to support smooth school operations.

Skills

Reception experience

Customer service

Administrative support

Interpersonal skills

Organisational skills

Time management

Attention to detail

Confidentiality

Tools

Microsoft Office (Outlook, Word, Excel)

Synergetic (advantageous)

Job description

The Knox School in Melbourne is seeking a warm, professional Morning Receptionist to join our Administration Team on a 12-month fixed-term contract, working 8.00am to 1.00pm, Monday to Friday. You will be one of the first points of contact for students, families and staff, delivering a welcoming and efficient reception experience.

Ideal candidates have reception or administrative experience, excellent communication and organisational skills, and the ability to maintain confidentiality.