Executive Assistant to Prep School Leadership

Knox Grammar School; Sydney; On-site; AUD 45,000 - 65,000; Part time

Benefits offered by this job

Collaborative team culture

Professional development opportunities

Discounted school fees for permanent/f

Job summary

Knox Grammar School in Wahroonga, Sydney, NSW, seeks an organised Executive Team Administration Assistant for the Preparatory School. This permanent part-time role (three days/week) provides high-level admin support to the Preparatory School Executive Team across term weeks and non-term weeks.

You will work collaboratively with staff, students, parents and the wider school community, delivering accurate, timely communications and ensuring exceptional service across busy calendars and events.

Qualifications

• Significant administration or executive support experience in a busy environment.
• Outstanding organisational and time management skills.
• Exceptional written and verbal communication skills.
• Strong digital literacy and confidence with technology platforms.
• Ability to exercise initiative and manage competing priorities.
• Professionalism, confidentiality and attention to detail.

Responsibilities

• Providing executive and administrative support to the Preparatory School leadership team.
• Managing and maintaining key school calendars, schedules and communications.
• Supporting major school events, projects and strategic initiatives.
• Developing and improving administrative systems, processes and procedures.
• Assisting students, parents and staff with enquiries in a professional and welcoming manner.
• Using digital platforms to enhance efficiency and service delivery.
• Managing competing priorities, sensitive matters and deadlines with discretion.

Skills

Executive support

Calendar management

Communication

Digital literacy

Discretion

Interpersonal skills

Customer service

Education

Relevant tertiary qualification

Tools

MS Office

Job description

Knox Grammar School in Wahroonga, Sydney, NSW, seeks an organised Executive Team Administration Assistant for the Preparatory School. This permanent part-time role (three days/week) provides high-level admin support to the Preparatory School Executive Team across term weeks and non-term weeks.

You will work collaboratively with staff, students, parents and the wider school community, delivering accurate, timely communications and ensuring exceptional service across busy calendars and events.