Executive Team Administration Assistant

Knox Grammar School; Sydney; On-site; AUD 45,000 - 65,000; Part time

Benefits offered by this job

Collaborative team culture

Professional development opportunities

Discounted school fees for permanent/f

Job summary

Knox Grammar School in Wahroonga, Sydney, NSW, seeks an organised Executive Team Administration Assistant for the Preparatory School. This permanent part-time role (three days/week) provides high-level admin support to the Preparatory School Executive Team across term weeks and non-term weeks.

You will work collaboratively with staff, students, parents and the wider school community, delivering accurate, timely communications and ensuring exceptional service across busy calendars and events.

Qualifications

• Significant administration or executive support experience in a busy environment.
• Outstanding organisational and time management skills.
• Exceptional written and verbal communication skills.
• Strong digital literacy and confidence with technology platforms.
• Ability to exercise initiative and manage competing priorities.
• Professionalism, confidentiality and attention to detail.

Responsibilities

• Providing executive and administrative support to the Preparatory School leadership team.
• Managing and maintaining key school calendars, schedules and communications.
• Supporting major school events, projects and strategic initiatives.
• Developing and improving administrative systems, processes and procedures.
• Assisting students, parents and staff with enquiries in a professional and welcoming manner.
• Using digital platforms to enhance efficiency and service delivery.
• Managing competing priorities, sensitive matters and deadlines with discretion.

Skills

Executive support

Calendar management

Communication

Digital literacy

Discretion

Interpersonal skills

Customer service

Education

Relevant tertiary qualification

Tools

MS Office

Job description

Knox Grammar School is an independent, multi-campus Kindergarten to Year 12 day and boarding school for boys, located at Wahroonga on Sydney’s North Shore. In addition to the single-sex campuses, Knox also operates Wahroonga Preparatory School, a co-educational campus for students Pre-Kindergarten to Year 6.

A leading Uniting Church School, Knox aims to develop students of Faith, Wisdom, Integrity, Compassion and Courage within a caring Christian environment.

Knox Grammar Preparatory School is seeking a highly organised and proactive Executive Team Administration Assistant to provide senior administrative support to the Preparatory School Executive Team. This is a Permanent Part time position working three days per week across 38 Term Time Weeks + 3 Non-Term Time Weeks commencing Term 1 2027.

How You’ll Make An Impact

This is a dynamic and rewarding role for an experienced administrator who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering exceptional service As the Executive Team Administration Assistant, you will provide high-level administrative and organisational support across the Preparatory School. You will work collaboratively with staff, students, parents and the wider school community, ensuring communication is accurate, timely and delivered to the highest standard.

Key responsibilities include:

• Providing executive and administrative support to the Preparatory School leadership team.
• Managing and maintaining key school calendars, schedules and communications.
• Supporting major school events, projects and strategic initiatives.
• Developing and improving administrative systems, processes and procedures.
• Assisting students, parents and staff with enquiries in a professional and welcoming manner.
• Using digital platforms and emerging technologies to enhance efficiency and service delivery.
• Managing competing priorities, sensitive matters and deadlines with discretion and sound judgement.

About You

• Significant administration or executive support experience in a busy, customer-focused environment.
• Outstanding organisational and time management skills.
• Exceptional written and verbal communication skills.
• Strong digital literacy and confidence working with a range of technology platforms.
• The ability to exercise initiative, problem-solve and manage competing priorities.
• A high level of professionalism, confidentiality and attention to detail.
• Excellent interpersonal skills and the ability to build positive relationships with a broad range of stakeholders.
• A genuine commitment to providing exceptional service and support.

Why Join Knox?

At Knox, our people are at the centre of everything we do. We offer a supportive and collaborative workplace where staff are encouraged to contribute ideas, improve processes and make a meaningful impact on the experience of our students and families.

Benefits Include:

• A collaborative and supportive team culture.
• Opportunity to work within a leading independent school community.
• Access to professional development and learning opportunities.
• Meaningful work that supports students, families and staff every day.
• Discounted school fees for permanent staff

Knox offers outstanding long-term career opportunities, is values-driven and an equal opportunity employer.

Closing Date for Applications

4.00pm Monday 9 November 2026

Please note that applications will be assessed as they are received, and interviews may be conducted prior to the closing date.

Knox Grammar School is committed to the safety, protection and wellbeing of all our students and children involved in activities at Knox. The School actively promotes a culture of child safety and requires all prospective staff to be suitable and committed to protecting students from abuse or harm in the school environment.

To support this commitment, the School partners with Australia's leading child protection organisations, including Bravehearts to deliver annual online child protection training for permanent staff and Halloran Morrissey Group which delivers face-to-face training for all permanent and casual staff. Knox's blended learning approach ensures all training incorporates current legislative requirements and practical, real-world applications. This approach ensures our staff receive relevant, up-to-date and comprehensive child safety education.