School Admin & Data Coordinator

Victorian Government; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Victorian Government in Melbourne's northern suburbs is seeking an Administration/Education Support role within a Department of Education context. The position focuses on routine clerical duties, data entry in IT systems, and coordinating office functions under supervision.

The role involves collaboration with teaching staff, handling communications, and ensuring smooth daily operations in a school setting, with potential for ongoing employment beyond the initial fixed term.

Qualifications

• Coordination and support duties in school administration.
• Ability to work in a team environment.
• Effective oral and written communication.
• Knowledge of school IT systems and data handling.
• Ability to provide advice to management and staff.
• Commitment to professional learning.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Skills

Coordination

Teamwork

Communication

Policy & compliance understanding

Adaptability

Tools

Cases21

Compass

Job description

Victorian Government in Melbourne's northern suburbs is seeking an Administration/Education Support role within a Department of Education context. The position focuses on routine clerical duties, data entry in IT systems, and coordinating office functions under supervision.

The role involves collaboration with teaching staff, handling communications, and ensuring smooth daily operations in a school setting, with potential for ongoing employment beyond the initial fixed term.