Scheduling & Admin Coordinator — Keeps Projects Moving

Millennium Glass; Gold Coast City; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Full-time, Monday-to-Friday

Supportive team environment

Training and development

Career progression

Gold Coast based

Job summary

Millennium Glass on the Gold Coast is seeking an Administration & Scheduling Coordinator to keep our busy installation and measuring schedules running smoothly. You will coordinate jobs, appointments and daily workloads while ensuring customers are informed and teams have what they need to complete work efficiently.

This hands-on role requires superb organisation, reliability and the ability to multitask in a fast-paced environment.

Qualifications

• Experience in administration, scheduling or coordination.
• Experience in building/construction/manufacturing or trades.
• Excellent organisational and time-management skills.
• Strong computer skills and ability to learn new systems quickly.
• Confident and professional telephone communication skills.
• Excellent data entry accuracy and attention to detail.
• Ability to multitask and manage competing priorities.
• Proactive problem-solving and cross-team communication.
• Calm, organised and professional under pressure.

Responsibilities

• Coordinate and manage daily installation and measuring schedules.
• Organise jobs, appointments and daily workloads with installation teams.
• Communicate with customers, builders and contractors about bookings and progress.
• Liaise with sales and factory teams to ensure readiness for installation.
• Handle incoming calls, emails and customer enquiries.
• Provide updates on scheduling changes, delays and timeframes.
• Monitor job progress and follow up outstanding work.
• Assist with customer service enquiries and problem-solving.
• Maintain accurate job records and scheduling data.
• Support general administration and order processing.
• Identify opportunities to improve scheduling processes and efficiency.

Skills

Administration experience

Scheduling coordination

Construction industry

Customer communication

Time management

Tools

ServiceM8

Job description

Millennium Glass on the Gold Coast is seeking an Administration & Scheduling Coordinator to keep our busy installation and measuring schedules running smoothly. You will coordinate jobs, appointments and daily workloads while ensuring customers are informed and teams have what they need to complete work efficiently.

This hands-on role requires superb organisation, reliability and the ability to multitask in a fast-paced environment.