Sales Administration & Operations Manager

Work Initiatives; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Barry Plant Bayside is seeking a proactive Sales Administration & Operations Manager to join our team in Melbourne. This hands-on role combines sales administration and business operations to support the sales team, manage internal systems and ensure day-to-day operations run smoothly.

The role requires strong organisational skills, attention to detail and the ability to own projects while coordinating with directors, the sales team and external partners.

Qualifications

• Experience in real estate, administration or operations is preferred.
• Ability to manage multiple priorities with strong organisational skills.
• Excellent written and verbal communication.

Responsibilities

• Prepare and process sales documentation and property listings.
• Provide day-to-day administrative support to sales consultants.
• Assist with property marketing, campaigns and online listings.
• Maintain accurate CRM records and sales files.
• Support auction preparation, reporting and campaign coordination.
• Coordinate office operations, purchasing and external contractors.
• Manage staff system access and internal administration platforms.
• Onboard/offboard employees and support onboarding processes.

Skills

Organisation

Google Workspace

Spreadsheets

Communication

Proactive mindset

Attention to detail

Tools

CRM software

Job description

Are you highly organised, confident with technology and someone who thrives on keeping things running smoothly behind the scenes?

Do you enjoy variety, solving problems and being the person everyone can rely on to get things done?

Barry Plant Bayside is seeking a proactive and motivated Sales Administration & Operations Manager to join our team.

This is a diverse, hands-on position combining sales administration and business operations. You'll play an important role in supporting our sales team, coordinating internal systems and ensuring the day-to-day operations of our business run efficiently.

If you're someone who enjoys taking ownership, improving processes and managing multiple priorities, this could be the perfect opportunity.

The Role

Working closely with our Directors, sales team and wider business, your responsibilities will include:

Preparing and processing sales documentation, property listings and associated paperwork.

Providing day-to-day administrative support to sales consultants.

Assisting with property marketing, advertising campaigns and online listings.

Maintaining accurate CRM records, databases and sales files.

Supporting auction preparation, sales reporting and campaign coordination.

Liaising with vendors, buyers, solicitors and external suppliers.

Business Operations & Systems

Coordinating general office operations, purchasing, maintenance and external contractors.

Maintaining and updating internal spreadsheets and reporting dashboards

Managing staff system access, software accounts and internal administration platforms.

Assisting with regulatory administration and business compliance documentation.

Coordinating company events, team functions and internal communications.

Coordinating employee onboarding and offboarding processes, including system access and workplace setup.

Supporting management with general business administration and operational projects.

This is a varied role suited to someone who enjoys being involved in different areas of a business, takes pride in their work and is comfortable managing multiple responsibilities.

About You

We're looking for someone who is organised, resourceful and genuinely enjoys making things happen.

Previous experience in real estate, administration or business operations will be highly regarded, but is not essential. Your attitude, initiative, attention to detail and ability to learn are just as important.

Ideally, you will bring:

Exceptional organisational skills and the ability to manage competing priorities.

Strong computer skills, particularly with Google Workspace, spreadsheets and online systems.

Confidence in learning new software and adapting to changing systems.

Excellent written and verbal communication skills.

A high level of accuracy and attention to detail.

A proactive mindset with the ability to work independently and take ownership of responsibilities.

A friendly, professional and approachable manner.

Discretion and professionalism when handling confidential business information.

Strong problem-solving skills and the confidence to use initiative.

A genuine willingness to support others and contribute to a positive team environment.

Why Join Barry Plant Bayside?

At Barry Plant Bayside, you'll become part of an established real estate business supported by one of Victoria's most recognised real estate networks.

You'll have the opportunity to:

Work closely with experienced real estate professionals and business leaders.

Gain valuable experience across multiple areas of business operations.

Develop your skills in sales administration, business systems and operational management.

Enjoy a varied role with genuine responsibility and opportunities to contribute ideas.

Take ownership of projects and contribute to improvements across the business.

Be part of a supportive, collaborative and professional team.

Access ongoing training and development opportunities within the Barry Plant network.

Ready to Join Our Team?

If you're an organised, tech-savvy and motivated individual looking for a position where you can make a meaningful contribution, we'd love to hear from you.