Sales Administration & Operations Manager

Barry Plant; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Barry Plant Bayside is seeking a proactive Sales Administration & Operations Manager to join our team. This hands-on role combines sales administration with day-to-day business operations, supporting the sales team and coordinating systems to keep the business running smoothly.

You'll own process improvements, manage multiple priorities and help deliver accurate reporting, CRM maintenance and campaign coordination. A collaborative, organised mindset is essential.

Qualifications

• Organised and detail-oriented with ability to manage multiple priorities.
• Experience in real estate, administration or business operations is valued but not required.
• Strong problem-solving and proactive mindset.
• Excellent written and verbal communication.

Responsibilities

• Prepare and process sales documentation and property listings.
• Provide day-to-day administrative support to sales consultants.
• Assist with property marketing, campaigns and online listings.
• Maintain CRM records, databases and sales files.
• Support auction preparation, reporting and campaign coordination.
• Coordinate general office operations, purchasing and contractors.
• Manage staff system access and internal administration platforms.
• Onboard/offboard employees and manage onboarding processes.

Skills

Organisational skills

Communication skills

Problem-solving

Attention to detail

Independent work

Tools

Google Workspace

Spreadsheets

Job description

Are you highly organised, confident with technology and someone who thrives on keeping things running smoothly behind the scenes?

Do you enjoy variety, solving problems and being the person everyone can rely on to get things done?

Barry Plant Bayside is seeking a proactive and motivated Sales Administration & Operations Manager to join our team.

This is a diverse, hands-on position combining sales administration and business operations. You'll play an important role in supporting our sales team, coordinating internal systems and ensuring the day-to-day operations of our business run efficiently.

If you're someone who enjoys taking ownership, improving processes and managing multiple priorities, this could be the perfect opportunity.

The Role

• Preparing and processing sales documentation, property listings and associated paperwork.
• Providing day-to-day administrative support to sales consultants.
• Assisting with property marketing, advertising campaigns and online listings.
• Maintaining accurate CRM records, databases and sales files.
• Supporting auction preparation, sales reporting and campaign coordination.
• Liaising with vendors, buyers, solicitors and external suppliers.

Business Operations & Systems

• Coordinating general office operations, purchasing, maintenance and external contractors.
• Maintaining and updating internal spreadsheets and reporting dashboards
• Managing staff system access, software accounts and internal administration platforms.
• Assisting with regulatory administration and business compliance documentation.
• Coordinating company events, team functions and internal communications.
• Coordinating employee onboarding and offboarding processes, including system access and workplace setup.
• Supporting management with general business administration and operational projects.

About You

We're looking for someone who is organised, resourceful and genuinely enjoys making things happen.

Previous experience in real estate, administration or business operations will be highly regarded, but is not essential. Your attitude, initiative, attention to detail and ability to learn are just as important.

Ideally, you will bring:

• Exceptional organisational skills and the ability to manage competing priorities.
• Strong computer skills, particularly with Google Workspace, spreadsheets and online systems.
• Confidence in learning new software and adapting to changing systems.
• Excellent written and verbal communication skills.
• A high level of accuracy and attention to detail.
• A proactive mindset with the ability to work independently and take ownership of responsibilities.
• A friendly, professional and approachable manner.
• Discretion and professionalism when handling confidential business information.
• Strong problem-solving skills and the confidence to use initiative.
• A genuine willingness to support others and contribute to a positive team environment.

Why Join Barry Plant Bayside?

At Barry Plant Bayside, you'll become part of an established real estate business supported by one of Victoria's most recognised real estate networks.

You'll have the opportunity to:

• Work closely with experienced real estate professionals and business leaders.
• Gain valuable experience across multiple areas of business operations.
• Develop your skills in sales administration, business systems and operational management.
• Enjoy a varied role with genuine responsibility and opportunities to contribute ideas.
• Take ownership of projects and contribute to improvements across the business.
• Be part of a supportive, collaborative and professional team.
• Access ongoing training and development opportunities within the Barry Plant network.

Ready to Join Our Team?

If you're an organised, tech-savvy and motivated individual looking for a position where you can make a meaningful contribution, we'd love to hear from you.