Retail Property Admin & Leasing Specialist

CBRE Group, Inc.; Brisbane; On-site; AUD 65,000 - 85,000; Full time

Job summary

CBRE Group, Inc. in Brisbane is seeking an experienced administrator to support the day-to-day performance of two major retail assets within a leading retail property platform.

You will help manage tenancy accounts, prepare performance reports, and maintain tenancy records to ensure accurate billing and effective rent administration. You will coordinate rent reviews, issue notices and purchase orders, process billings, monitor arrears, and contribute to reliable financial reporting.

Qualifications

• Previous administration experience, ideally within retail property.
• Knowledge of tenancy rent administration and collection processes.
• Clear communication and confident negotiation skills.
• Strong accuracy when creating, maintaining, and interpreting data.
• Competency across the Microsoft Office suite.
• Effective time management, prioritization and a collaborative approach.

Responsibilities

• Prepare clear, timely accounts and performance reports for the property team.
• Issue retailer notices and purchase orders within required timeframes.
• Manage lease administration activities and maintain accurate tenancy records.
• Coordinate rent reviews and process rental adjustments in accordance with lease requirements.
• Prepare and issue tenant billings, including outgoings recoveries and other recoverable charges.
• Monitor tenant accounts, follow up arrears and assist with account reconciliations.
• Maintain property management systems and prepare accurate financial and operational reports.
• Process account payments and maintain accurate financial and tenancy records.
• Act as a first point of contact, responding to retailer and stakeholder enquiries.
• Complete compliance requirements, follow safe work practices, and improve administration processes.

Skills

Administration experience

Rent administration

Data accuracy

Communication

Negotiation

Microsoft Office

Time management

Tools

Microsoft Office

Job description

CBRE Group, Inc. in Brisbane is seeking an experienced administrator to support the day-to-day performance of two major retail assets within a leading retail property platform.

You will help manage tenancy accounts, prepare performance reports, and maintain tenancy records to ensure accurate billing and effective rent administration. You will coordinate rent reviews, issue notices and purchase orders, process billings, monitor arrears, and contribute to reliable financial reporting.