Retail Property Leases & Admin Coordinator

CBRE Group, Inc.; Queensland; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Career progression in retail property

Educational and wellness programs

CBRE Cares Foundation

Volunteer days

Discounts through CBRE network

Job summary

CBRE Group, Inc. in Australia seeks an experienced administrator to support tenancy and rent administration across major retail assets. You will prepare accounts, issue notices, manage lease records, and assist with rent reviews while ensuring accuracy and timely reporting.

You will liaise with retailers and stakeholders, process billings and payments, and contribute to compliance and process improvements within a dynamic property team.

Qualifications

• Previous administration experience, ideally within retail property.
• Knowledge of tenancy rent administration and collection processes.
• Strong accuracy when creating, maintaining, and interpreting data.
• Clear communication and confident negotiation skills.
• Competency across the Microsoft Office suite.
• Effective time management, prioritisation and a collaborative approach.

Responsibilities

• Prepare clear, timely accounts and performance reports for the property team.
• Issue retailer notices and purchase orders within required timeframes.
• Manage lease administration activities and maintain accurate tenancy records.
• Coordinate rent reviews and process rental adjustments in accordance with lease requirements.
• Prepare and issue tenant billings, including outgoings recoveries and other recoverable charges.
• Monitor tenant accounts, follow up arrears and assist with account reconciliations.
• Maintain property management systems and prepare accurate financial and operational reports.
• Process account payments and maintain accurate financial and tenancy records.
• Act as a first point of contact, responding to retailer and stakeholder enquiries.
• Complete compliance requirements, follow safe work practices, and improve administration processes.

Tools

Microsoft Office

Job description

CBRE Group, Inc. in Australia seeks an experienced administrator to support tenancy and rent administration across major retail assets. You will prepare accounts, issue notices, manage lease records, and assist with rent reviews while ensuring accuracy and timely reporting.

You will liaise with retailers and stakeholders, process billings and payments, and contribute to compliance and process improvements within a dynamic property team.