Remote Part-Time Executive Assistant to Director | Systems & CRM

The Queensland Institute Pty Ltd; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Benefits offered by this job

Remote work

Part-time (≤15h/w)

Potential extension

Brisbane/SE Queensland eligible

Job summary

The Queensland Institute Pty Ltd is a Brisbane-based education consultancy offering flexible, remote work for an Executive Assistant who will support the Director and business operations. This role focuses on administration, client coordination, contracts, invoicing and CRM improvements across Australia and internationally.

You will manage meetings, proposals, contracts and invoices, while enhancing processes and data workflows.

Qualifications

• Experience providing high-level administrative or executive support to a senior leader.
• Strong business administration skills including proposals, contracts, quotes, invoicing or reporting.
• Excellent written communication and attention to detail.

Responsibilities

• Coordinate the Director’s meetings, priorities and follow-up actions.
• Prepare proposals, quotes, reports and client communications (including presentations).
• Coordinate consultant contracts, supplier documentation, registrations and business records.
• Prepare invoices and support basic finance, reporting and evaluation activities.
• Maintain CRM information and support timely client follow-up.
• Improve administrative systems, workflows and process documentation.

Skills

Executive support

CRM experience

Proposals & contracts

Invoicing

Written communication

Process improvement

Education

Business administration qualification

Management qualification

Tools

CRM software

Invoicing software

Microsoft Office

Job description

The Queensland Institute Pty Ltd is a Brisbane-based education consultancy offering flexible, remote work for an Executive Assistant who will support the Director and business operations. This role focuses on administration, client coordination, contracts, invoicing and CRM improvements across Australia and internationally.

You will manage meetings, proposals, contracts and invoices, while enhancing processes and data workflows.